2018 mechanicsville rotary ruritan christmas parade

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2018

Mechanicsville Rotary/Ruritan Christmas Parade

APPLICATION FORM

THE MECHANICSVILLE ROTARY/RURITAN CHRISTMAS PARADE, WILL BE HELD ON SUNDAY, DECEMBER 2, 2018

BEGINNING AT 2:00 PM

THIS YEARS THEME IS "There's no place like home for Christmas"

IF YOUR GROUP DESIRES TO PARTICIPATE IN THIS EVENT,

PLEASE COMPLETE AND RETURN THIS APPLICATION

APPLICATION MUST BE POSTMARKED BY NOVEMBER 1, 2018. NO ENTRANCE FEE REQUIRED.

UPON OUR RECEIVING APPLICATION, YOU WILL RECEIVE AN E-MAIL CONFIRMATION

APPLICATIONS MUST BE MAILED BACK TO: Mechanicsville Rotary Christmas Parade Fax or Electronic applications will not be accepted P.O. Box 992

Mechanicsville, VA 23111 Signing this application, is your agreement to adhere to all rules and regulations. This agreement

also includes that nothing will be thrown or tossed including candy, from or within your unit or group. Throwing or tossing of anything can result in your unit being ejected from the parade.

IT IS YOUR RESPONSIBILITY TO NOTIFY EVERYONE WITHIN YOUR GROUP OR UNIT, CONCERNING

OUR "NO THROWING OR TOSSING" SAFETY RULE. Handing out candy is the only acceptable method

ORGANIZATION OR GROUP NAME CONTACT PERSON ADDRESS ___________________________________________________________________________________________________ZIP CODE ______________ PHONE NUMBER (HOME) _____________________________ (WORK or CELL) _____________________________ SIGNATURE ___________________________________________________________ (EMAIL) _____________________________________________________

ALL FIELDS ARE REQUIRED WITH COMPLETE CONTACT INFORMATION UNIT SIZE AND NUMBER OF PARTICIPANTS

NUMBER OF VEHICLES WITH UNIT________ HOW MANY VEHICLES WILL BE PULLING A TRAILER_______

WHAT IS LENGTH OF TRAILER OR TRAILERS________FT. WILL THIS UNIT HAVE MUSIC PLAYING (YES OR NO)______________

APPROXIMATE NUMBER OF MEMBERS WITH GROUP ___________ NUMBER THAT WILL BE WALKING OR MARCHING________

MEDICAL TREATMENT RELEASE FORMS ARE REQUIRED FOR ALL PARTICIPANTS UNDER 18 YEARS OF AGE.

ON PARADE DAY, ALL FORMS ARE TO BE IN THE POSSESSION OF SOMEONE WITHIN YOUR GROUP OR ORGANIZATION

Unit numbers will be provided to you at your staging area, on parade day.

PLEASE PROVIDE A VERY SHORT NARRATIVE ABOUT YOUR GROUP TO BE USED BY THE MEDIA and/or EMCEE PLEASE PRINT OR TYPE (WE RESERVE THE RIGHT TO EDIT CONTENT)

FOR ADDITIONAL INFORMATION AND FORMS, PLEASE VISIT OUR WEBSITE AT: OR CONTACT Ronnie Planz (Phone) 804-244-1700 or (E-Mail) mrcparade@ THIS YEAR'S PARADE IS LIMITED TO THE FIRST 100 UNITS

MRA

Relief Stations

Rie-Bob Lane Rie-Bob Ct.

Windsor Lane HILLIS way

Oatman

Windsor Subdivision

Sawyer Dunfee

2018 Mechanicsville Rotary / Ruritan Christmas Parade

1.8 Mile Route

Oak

Windsor Subdivision

Signal Hill START

STAGING AREA

Jackson

Edgeworth

DeGoff's

Post Office Mechanicsville Turnpike

Mechanicsville Elementary School

Atlee Road

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Rules, Regulations and General Information For the Mechanicsville Rotary / Ruritan Christmas Parade 2018

December 2, 2018 - Starting promptly at 2:00 PM

Safety 1st

Safety is our primary concern. Please watch out for each other to make this parade a safe and fun event.

Medical Forms

A medical release form is required for each person under 18 years of age. The form is so treatment can be administered without delay and also, the form is for your protection as well. A member of your group must carry the forms with them so they can be readily available in case of an emergency.

Candy or Handouts

For safety reasons, NOTHING IS TO BE THROWN. However, candy or handouts may be passed out along the parade route. Violations of this rule will result in the removal of the unit from the parade and the violating group will not be allowed in next year's parade

Unit Number Placements

The first vehicle or person for your group or organization MUST display unit numbers, in order to be seen easily by judges. The placement should be in the vehicle windshield or someone in your group on the left side walking.

Staging

Staging times have been adjusted to the following schedule. Please be prompt. Arrive at your assigned time.

Divisions 1, 2 3, 4 and 5 be at your assigned staging area between 12:00 to 12:45 PM

Divisions 7, and 8 be at your assigned staging area between 1:00 to 1:45 PM

Division 6 can arrive at 1:00 PM at the Mechanicsville Elementary School (YOU MUST BE READY TO BE ESCORTED TO HANOVER VILLIAGE GREEN DRIVE AT 1:40 PM).

There will be signs at each staging area, marking where each Division will stage. Please know which division you are assigned to and proceed to your designated staging area. A Parade Marshall will greet you and help you get situated. Also at this time and location, the Parade Marshall (Division Leader) will mark you present and provide you with your UNIT NUMBER.

The staging area is only for parade participants. Please drop off the participants as quickly as possible and move your vehicle to the disbanding area. You will not be allowed to park on Hanover Green Drive.

The Parade will step off promptly at 2:00 PM on Sunday, December 2 , 2018

Disbanding

The parade is officially over at Elm Drive. You are encouraged to use the Mechanicsville Recreation Center to disband. Also if you use anywhere along Elm Drive, you must park off the street as not restrict vehicle or pedestrian flow.

Parade Safety Marshals and Staff

Safety marshals and staff will be wearing yellow jackets. Hanover County Deputies will be in uniform.

Names of Participants riding in vehicles

All vehicles carrying Beauty Queens or Officials must have signs displaying the persons' name and title.. All signs are the responsibility of the unit.

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Parade Theme (New this Year) This year's theme is "There's no place like home for Christmas" All units are requested to be decorated to reflect the Parade Theme or a Christmas Theme. Alcoholic Beverages NO ALCOHOLIC BEVERAGES before, during and after the parade. Anyone disobeying this rule will be removed from the Parade. Further, the entire unit could be removed at the discretion of parade officials. Santa No unit other than the float designated by the Parade Committee as the "Official Santa Float," may have any individuals dressed as Santa, Mrs. Santa or Santa-Like figures or representations thereof. You will be asked to leave the parade area. Float Riders Float riders under the age of 12, must be accompanied by an adult. Each unit is responsible for the safety of all its riders. Provisions must be made to ensure their safety. Walkers & Marchers Walkers are to be dressed appropriately reflecting the Christmas Season, The Parade Theme or costumed to comply with the theme of the float or group. Walkers must be attentive when walking in front, behind and beside the floats or vehicles. Drivers All drivers must remain with their vehicles or units. It is the DRIVER'S responsibility to keep up with the unit in front of you. The parade should have no GAPS in order for the parade to move along smoothly and quickly. Horses, Animals Any unit having horses and/or other animals MUST make arrangements to have droppings "scooped" IMMEDIATELY. Please, no autos or trucks should be used for picking up droppings. Droppings may not be dumped at the disband area. All Units Please keep the parade moving at all times. Remember that unless directed by Parade Officials or a Police Officer, there is to be NO STOPPING or waiting for hand shaking or passing out candy. Shuttle Busses There will be shuttle busses from the Mechanicsville Recreation Center to the Staging area on Hanover Green Drive before the parade. Fire/Rescue Fire and Rescue units will be playing music only. When they sound their sirens, they will be responding to an active call. At that time, please move your unit to the right to enable the emergency fire/rescue unit out of the parade. Political Advertisement There is to be no political advertisement within the parade, either walking or on vehicles. Music All music played during the parade is to be "Traditional" Christmas music.

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Soft Drinks/Water/Food There will be mobile concessions along the parade route.. Feel free to bring your own refreshments. Trash Receptacles For your convenience, trash receptacles will be placed along the entire route. Please do not litter. Restroom Facilities Check your parade route map for approximate locations of relief stations. Awards Awards WILL NOT be presented at the parade. Each winning unit will be contacted by phone to the person submitting the application for that unit. All winners will be listed in the Mechanicsville Local the following week. THE PARADE WILL BE HELD RAIN OR SHINE. THERE IS NO RAIN DATE. If parade is to be cancelled due to Safety reasons such as lightning, snow or ice, the person signing application will be notified by 11:00 AM on parade day. That person will be responsible to notify all parties in their group or organization. These rules and regulations are subject to change without notice

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2017 MECHANICSVILLE ROTARY / RURITAN CHRISTMAS PARADE

New For 2017

Again, this year's parade will start at 2:00 PM

The staging times can be located on our "Staging Times" form

There will be no throwing or tossing of candy for safety

No band instrument trailers or band busses will be allowed in this year's parade, due staging area space.

NEW Parade theme this year

"There's no place like home for Christmas"

If you need further help or answers after viewing the forms provided, you can contact

Ronnie Planz on 804-244-1700 or e-mail mrcparade@

All applications have to be printed and U.S. Mailed To: P.O. Box 992 Mechanicsville, VA 23111

NO E-MAIL of FAXED APPLICATIONS ACCEPTED

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