A message from ge ge code of conduct ge com
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A Message from GE
The General Electric Company ("GE") is committed to unyielding Integrity and high standards of business conduct in everything we do, especially in our dealings with GE suppliers, contractors and consultants (collectively "Suppliers"). For well over a century, GE people have created an asset of incalculable value: the company's worldwide reputation for integrity and high standards of business conduct. That reputation, built by so many people over so many years, depends on upholding it in each business transaction we make.
GE bases its Supplier relationships on lawful, efficient and fair practices, and expects its Suppliers to adhere to applicable legal and regulatory requirements in their business relationships, including those with their employees, their local environments, and GE. The quality of our Supplier relationships often has a direct bearing on the quality of our customer relationships. Likewise, the quality of our Suppliers' products and services affects the quality of our own products and services.
To help GE Suppliers understand both (1) the GE commitment to unyielding Integrity, and (2) the standards of business conduct that all GE Suppliers must meet, GE has prepared this GE Integrity Guide for Suppliers, Contractors and Consultants. Suppliers are expected to collaborate with GE's employees so that GE's employees can continue to consistently meet these GE integrity commitments.
The Guide is divided into four sections:
? GE Code of Conduct ? GE Compliance Obligations
? Responsibilities of GE Suppliers ? How to Raise an Integrity Concern
Suppliers should carefully review this Guide, including but not limited to the section entitled "Responsibilities of GE Suppliers." Suppliers are responsible for ensuring that they and their employees, workers, representatives and subcontractors comply with the standards of conduct required of GE Suppliers. Please contact the GE manager you work with or any GE Compliance Resource if you have any questions about this Guide or the standards of business conduct that all GE Suppliers must meet.
GE Code of Conduct
GE's commitment to total, unyielding Integrity is set forth in GE's compliance handbook, The Spirit & The Letter. The policies set forth in The Spirit & The Letter govern the conduct of all GE employees and are supplemented by compliance procedures and guidelines adopted by GE business components. All GE employees must not only comply with the "letter" of the Company's compliance policies, but also with their "spirit."
The "spirit" of GE's Integrity commitment is set forth in the GE Code of Conduct, which each GE employee has made a personal commitment to follow: ? Obey the applicable laws and regulations governing our business conduct worldwide. ? Be honest, fair and trustworthy in all of your GE activities and relationships. ? Avoid all conflicts of interest between work and personal affairs. ? Foster an atmosphere in which fair employment practices extend to every member of the diverse GE community. ? Strive to create a safe workplace and to protect the environment. ? Through leadership at all levels, sustain a culture where ethical conduct is recognized, valued and exemplified by all employees.
No matter how high the stakes, no matter how great the challenge, GE will do business only by lawful and ethical means. When working with customers and Suppliers in every aspect of our business, we will not compromise our commitment to integrity.
Integrity Guide for Suppliers, Contractors and Consultants rev. April 2013 1
GE Compliance Obligations
All GE employees are obligated to comply with the requirements --the "letter"--of GE's compliance policies set forth in The Spirit & The Letter. These policies implement the GE Code of Conduct and are supplemented by compliance procedures and guidelines adopted by GE business components and/or affiliates. A summary of some of the key compliance obligations of GE employees follows:
Improper Payments ? Always adhere to the highest standards of honesty and integrity in all contacts on behalf of GE. Never offer bribes, kickbacks, illegal political contributions or other improper payments to any customer, government official or third party. Follow the laws of the United States and other countries relating to these matters. ? Do not give gifts or provide any entertainment to a customer or supplier without prior approval of GE management. Make sure all business entertainment and gifts are lawful and disclosed to the other party's employer. ? Employ only reputable people and firms as GE representatives and understand and obey any requirements governing the use of third party representatives.
International Trade Controls ? Understand and follow applicable international trade control and customs laws and regulations, including those relating to licensing, shipping and import documentation and reporting, and record retention requirements. ? Never participate in boycotts or other restrictive trade practices prohibited or penalized under United States or applicable local laws. ? Make sure all transactions are screened in accordance with applicable export/import requirements; and that any apparent conflict between U.S. and applicable local law requirements, such as the laws blocking certain U.S. restrictions adopted by Canada, Mexico and the members of the European Union, is disclosed to GE counsel.
Money Laundering Prevention ? Follow all applicable laws that prohibit money laundering and that require the reporting of cash or other suspicious transactions. ? Learn to identify warning signs that may indicate money laundering or other illegal activities or violations of GE policies. Raise any concerns to GE counsel and GE management.
Privacy ? Never acquire, use or disclose individual information in ways that are inconsistent with GE privacy policies or with applicable privacy and data protection laws, regulations and treaties. ? Maintain secure business records of information which is protected by applicable privacy regulations, including computer-based information.
Supplier Relationships ? Only do business with suppliers who comply with local and other applicable legal requirements and any additional GE standards relating to labor, environment, health and safety, intellectual property rights and improper payments. ? Follow applicable laws and government regulations covering supplier relationships. ? Provide a competitive opportunity for suppliers to earn a share of GE's purchasing volume, including small businesses and businesses owned by the disadvantaged, minorities and women.
Regulatory Excellence ? Be aware of the specific regulatory requirements of the country and region where the work is performed and that affect the GE business.
? Gain a basic understanding of the key regulators and the regulatory priorities that affect the GE business. ? Promptly report any red flags or potential issues that may lead to a regulatory compliance breach. ? Always treat regulators professionally, with courtesy and respect. ? Assure that coordination with business or corporate experts is sought when working with or responding to requests of regulators.
Working with Governments ? Follow applicable laws and regulations associated with government contracts and transactions. ? Be truthful and accurate when dealing with government officials and agencies. ? Require any supplier or subcontractor providing goods or services for GE on a government project or contract to agree to comply with the intent of GE's Working with Governments policy and applicable government contract requirements. ? Do not do business with suppliers or subcontractors that are prohibited from doing business with the government. ? Do not engage in employment discussions with a government employee or former government employee without obtaining prior approval of GE management and counsel.
Complying with Competition Laws ? Never propose or enter into any agreement or understanding with a GE competitor to fix prices, terms and conditions of sale, costs, profit margins, or other aspects of the competition for sales to third parties. ? Do not propose or enter into any agreements or understandings with GE customers restricting resale prices. ? Never propose or enter into any agreements or understandings with suppliers that restrict the price or other terms at which GE may resell or lease any product or service to a third party.
Environment, Health & Safety ? Conduct your activities in compliance with all relevant environmental and worker health and safety laws and regulations and conduct your activities accordingly. ? Ensure that all new product designs or changes or service offerings are reviewed for compliance with GE guidelines. ? Use care in handling hazardous materials or operating processes or equipment that use hazardous materials to prevent unplanned releases into the workplace or the environment. ? Report to GE management all spills of hazardous materials; any concern that GE products are unsafe; and any potential violation of environmental, health or safety laws, regulations or company practices or requests to violate established EHS procedures.
Fair Employment Practices ? Extend equal opportunity, fair treatment and a harassment-free work environment to all employees, co-workers, consultants and other business associates without regard to their race, color, religion, national origin, sex (including pregnancy), sexual orientation, age, disability, veteran status or other characteristic protected by law.
Security and Crisis Management ? Implement rigorous plans to address security of employees, facilities, information, IT assets and business continuity. ? Protect access to GE facilities from unauthorized personnel. ? Protect IT assets from theft or misappropriation. ? Create and maintain a safe working environment. ? Ensure proper business continuity plans are prepared for emergencies. ? Screen all customers, suppliers, agents and dealers against terrorist watchlists. ? Report any apparent security lapses.
Integrity Guide for Suppliers, Contractors and Consultants rev. April 2013 2
Conflicts of Interest ? Financial, business or other non-work related activities must be lawful and free of conflicts with one's responsibilities to GE. ? Report all personal or family relationships, including those of significant others, with current or prospective suppliers you select, manage or evaluate. ? Do not use GE equipment, information or other property (including office equipment, e-mail and computer applications) to conduct personal or non-GE business without prior permission from the appropriate GE manager.
Controllership ? Keep and report all GE records, including any time records, in an accurate, timely, complete and confidential manner. Only release GE records to third parties when authorized by GE. ? Follow GE's General Accounting Procedures (GAP), as well as all generally accepted accounting principles, standards, laws and regulations for accounting and financial reporting of transactions, estimates and forecasts. ? Financial statements and reports prepared for or on behalf of GE (including any component or business) must fairly present the financial position, results of operations, and/or other financial data for the periods and/or the dates specified.
Insider Trading or Dealing & Stock Tipping ? Never buy, sell or suggest to someone else that they should buy or sell stock or other securities of any company (including GE) while you are aware of significant or material non-public information ("inside information") about that company. Information is significant or material when it is likely that an ordinary investor would consider the information important in making an investment decision. ? Do not pass on or disclose inside information unless lawful and necessary for the conduct of GE business -- and never pass on or disclose such information if you suspect that the information will be used for an improper trading purpose.
Intellectual Property ? Identify and protect GE intellectual property in ways consistent with the law. ? Consult with GE counsel in advance of soliciting, accepting or using proprietary information of outsiders, disclosing GE proprietary information to outsiders or permitting third parties to use GE intellectual property. ? Respect valid patents, trademarks, copyrighted materials and other protected intellectual property of others; and consult with GE counsel for licenses or approvals to use such intellectual property.
Responsibilities of GE Suppliers
GE will only do business with Suppliers that comply with all applicable legal and regulatory requirements. Today's regulatory environment is becoming more challenging, subjecting GE and its Suppliers to a growing number of regulations and enforcement activities around the world. This environment requires that GE and its Suppliers continue to be knowledgeable about and compliant with all applicable regulations and committed to regulatory excellence. Suppliers that transact business with GE are also expected to comply with their contractual obligations under any purchase order or agreement with GE and to adhere to the standards of business conduct consistent with GE's obligations set forth in the "GE Compliance Obligations" section of this Guide and to the standards described in this section of the Guide. A Supplier's commitment to full compliance with these standards and all applicable laws and regulations is the foundation of a mutually beneficial business relationship with GE.
GE expects its Suppliers, and any Supplier's subcontractors, that support GE's work with government customers to be truthful and accurate when dealing with government officials and agencies, and adhere strictly to all compliance obligations relating to government contracts that are required to flow down to GE's suppliers.
As stated above, GE requires and expects each GE Supplier to comply with all applicable laws and regulations. Unacceptable practices by a GE Supplier include:
? Minimum Age. Employing workers younger than sixteen (16) years of age or the applicable required minimum age, whichever is higher. ? Forced Labor. Using forced, prison or indentured labor, or workers subject to any form of compulsion or coercion, or the trafficking in persons in
violation of the US Government's zero tolerance policy or other applicable laws or regulations. ? Environmental Compliance. Lack of commitment to observing applicable environmental laws and regulations. Actions that GE will consider
evidence of a lack of commitment to observing applicable environmental laws and regulations include: -- Failure to maintain and enforce written and comprehensive environmental management programs, which are subject to periodic audit. -- Failure to maintain and comply with all required environmental permits. -- Permitting any discharge to the environment in violation of law, issued/required permits, or that would otherwise have an adverse impact on the environment. ? Health & Safety. Failure to provide workers a workplace that meets applicable health, safety and security standards. ? Human Rights. -- Failure to respect human rights of Supplier's employees. -- Failure to observe applicable laws and regulations governing wage and hours. -- Failure to allow workers to freely choose whether or not to organize or join associations for the purpose of collective bargaining as provided by local law or regulation. -- Failure to prohibit discrimination, harassment and retaliation. -- Failure to adopt policies and establish systems to procure tantalum, tin, tungsten, and gold from sources that have been verified as conflict free, or to provide supporting data on your supply chain for tantalum, tin, tungsten, and gold to GE when requested, on a platform to be designated by GE. ? Code of Conduct. Failure to maintain and enforce GE policies requiring adherence to lawful business practices, including a prohibition against bribery of government officials. ? Business Practices and Dealings with GE. Offering or providing, directly or indirectly, anything of value, including cash, bribes, gifts, entertainment or kickbacks, to any GE employee, representative or customer or to any government official in connection with any GE procurement, transaction or business dealing. Such prohibition includes the offering or providing of any consulting, employment or similar
Integrity Guide for Suppliers, Contractors and Consultants rev. April 2013 3
position by a Supplier to any GE employee (or their family member or significant other) involved with a GE procurement. GE also prohibits a GE Supplier from offering or providing GE employees, representatives or customers or any government officials with any gifts or entertainment, other than those of nominal value to commemorate or recognize a particular GE Supplier business transaction or activity. In particular, a GE Supplier shall not offer, invite or permit GE employees and representatives to participate in any Supplier or Supplier-sponsored contest, game or promotion. ? Business Entertainment of GE Employees and Representatives. Failure to respect and comply with the business entertainment (including travel and living) policies established by GE and governing GE employees and representatives. A GE Supplier is expected to understand the business entertainment policies of the applicable GE business component or affiliate before offering or providing any GE employee or representative any business entertainment. Business entertainment should never be offered to a GE employee or representative by a Supplier under circumstances that create the appearance of an impropriety. ? Collusive Conduct and GE Procurements. Sharing or exchanging any price, cost or other competitive information or the undertaking of any other collusive conduct with any other third party to GE with respect to any proposed, pending or current GE procurement. ? Intellectual Property & other Data and Security Requirements. Failure to respect the intellectual and other property rights of others, especially GE. In that regard, a GE Supplier shall: -- Only use GE information and property (including tools, drawings and specifications) for the purpose for which they are provided to the Supplier and for no other purposes. -- Take appropriate steps to safeguard and maintain the confidentiality of GE proprietary information, including maintaining it in confidence and in secure work areas and not disclosing it to third parties (including other customers, subcontractors, etc.) without the prior written permission of GE. -- If requested to send data over the Internet, encrypt all such data. -- Observe and respect all GE patents, trademarks and copyrights and comply with such restrictions or prohibitions on their use as GE may from time to time establish. -- Comply with all applicable rules concerning cross-border data transfers. -- Maintain all personal and sensitive data, whether of GE employees or its customers in a secure and confidential manner, taking into account both local requirements and the relevant GE policies provided to the Supplier. ? Trade Controls & Customs Matters. The transfer of any GE technical information to any third party without the express, written permission of GE. Failure to comply with all applicable trade control laws and regulations in the import, export, re-export or transfer of goods, services, software, technology or technical data including any restrictions on access or use by unauthorized persons or entities, and failure to ensure that all invoices and any customs or similar documentation submitted to GE or governmental authorities in connection with transactions involving GE accurately describe the goods and services provided or delivered and the price thereof. ? Use Subcontractors or Third Parties to Evade Requirements. The use of subcontractors or other third parties to evade legal requirements applicable to the Supplier and any of the standards set forth in this Guide.
The foregoing standards are subject to modification at the discretion of GE. Please contact the GE manager you work with or any GE Compliance Resource if you have any questions about these standards and/or their application to particular circumstances. Each GE Supplier is responsible for ensuring that its employees and representatives understand and comply with these standards. GE will only do business with those Suppliers that comply with applicable legal and regulatory requirements and reserves the right, based on its assessment of information available to GE, to terminate, without liability to GE, any pending purchase order or contract with any Supplier that does not comply with the standards set forth in this section of the Guide.
How to Raise an Integrity Concern
Subject to local laws and any legal restrictions applicable to such reporting, each GE Supplier is expected to promptly inform GE of any Integrity concern involving or affecting GE, whether or not the concern involves the Supplier, as soon as the Supplier has knowledge of such Integrity concern. A GE Supplier shall also take such steps as GE may reasonably request to assist GE in the investigation of any Integrity concern involving GE and the Supplier.
I. Define your concern: Who or what is the concern? When did it arise? What are the relevant facts?
II. Prompt reporting is crucial -- an Integrity concern may be raised by a GE Supplier as follows: ? By discussing with a cognizant GE Manager; OR ? By calling the GE Integrity Helpline: +1 800-227-5003 or +1 203-373-2603; OR ? By emailing ombudsperson@corporate. OR ? By contacting any Compliance Resource (e.g., GE legal counsel or auditor).
A GE Compliance Resource will thereupon promptly review and investigate the concern.
III. GE Policy forbids retaliation against any person reporting an Integrity concern.
Integrity Guide for Suppliers, Contractors and Consultants rev. April 2013 4
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