Bi cap head start

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Bi-CAP Head Start

Annual Report

9-1-2007 through 8-31-2008

Bi-CAP's mission is to help low income people

obtain self-sufficiency.

Bi-County Community Action Programs, Inc. 2529 15th Street NW Bemidji, MN 56601

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Introduction and Table of Contents

Bi-CAP Head Start must make available to the public a report published at least once each fiscal year. (Head Start for School Readiness Act of 2007 Sec. 644.

ADMINISTRATIVE REQUIREMENTS AND STANDARDS [42 U.S.C. 9839]) The report must disclose the following information from the most recently concluded fiscal

year: PAGE

The total amount of public and private funds received and the amount from each source ........................................................................................ 3

An explanation of budgetary expenditures and proposed budget for the fiscal year .................................................................................................... 4-5

The total number of children and families served, the average monthly enrollment, and the percentage of eligible children served.......................... 6

The results of the most recent review by the Secretary of Health and Human Services and the financial audit....................................................... 6

The percentage of enrolled children that received medical and dental exams .......................................................................................................... 7

Information about parent involvement activities ........................................... 8-11

Bi-CAP's efforts to prepare children for Kindergarten.............................12-14

Any other information required by the Secretary ......................................... na

Bi-CAP Head Start Mission Statement "Bi-CAP Head Start is committed to offering diverse groups of children and families

individualized opportunities to continue their growth and development through comprehensive services such as health, education and community connections."

Head Start Philosophy The philosophy of Bi-CAP's Head Start and Early Head Start program emphasizes

that the parent is the primary teacher and influence in their child's education and development. Bi-CAP strongly encourages all parents to become involved in the Head

Start and Early Head Start programs in many ways including volunteering in the classroom, participating in parent committees and serving on the Policy Council.

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Public and Private Funds Received

FEDERAL HEAD START

FEDERAL EARLY HEAD START

231 CHILDREN

64 CHILDREN

Base Grant

$1,831,049 Base Grant

$683,403

Cost of Living

27,466 Cost of Living

10,251

Training and Technical Assistance TOTALS

21,008 Training and Technical Assistance

$1,879,523 TOTALS

17,258 $710,912

STATE HEAD START 40 CHILDREN

Base Grant

TOTALS

$329,500 Base Grant Reallocation

$329,500 TOTALS

22 CHILDREN

$245,310 4,046

$249,356

NORTHWEST MINNESOTA FOUNDATION THRIVE INITIATIVE PROJECT $43,600 over two years for early childhood mental health practitioner

PRIVATE DONATIONS $100 designated for the Bemidji Blue Room classroom $2,000 designated for the Blackduck Head Start center.

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Head Start Budget

Bi-CAP Head Start Budget Categories

Personnel Category Personnel costs include administrative staff to oversee and direct operational personnel. Supervisory staff provide a manageable ratio of staff to supervisors. Area Managers, Family and Classroom Support Coordinators and Health Coordinators provide support to families and teaching staff, enhance quality, and assist with fulfilling Head Start Performance Standards. Fringe Benefit Category Fringe benefits are determined based on standard agency calculations. All full-time employees received the following benefits: FICA (.0765) Worker's Compensation (from .34 to 14.27 per 100) Unemployment Compensation (6.5%) Pension (5%) Health/Dental/Life/Disability Insurance (from $16 to $807 per month)

Travel Category All local and out of area travel was reimbursed at the federally approved rate of $.505/mile for personal vehicles. Employees are expected to use agency vehicles wherever available. Lodging and meals for out of area travel were reimbursed at the actual costs. Contractual Category Contractual costs include:

Childcare Provider Fees at BSU Campus Childcare and Caring Hands Childcare center in Blackduck.

Software Support Supplies Category Classroom and Diapering RIF Books, Reference Materials, Subscriptions Special Needs Adaptations Meetings and Advisory Board Office Supplies and Bathroom/Cleaning Medical supplies Food services (not reimbursable through Child and Adult Care Feeding Program)

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Head Start Budget (continued)

Other Category Rent Utilities, Telephone Building & Child Liability Insurance Building Maintenance/Repair Local Travel - mileage reimbursement, gas, repair, insurance Nutrition Consultant Child Services Provided by Consultant--Mental Health Parent Services- assistance to families including childcare, limited transportation assistance, car repair, etc. Accounting Audit and Legal Services Advertising/Printing/Postage/Copies Medical Expense Dental Expense Janitorial Services Dues and Licenses

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Number of Children and Families Served, Average Monthly Enrollment, and

Percentage of Eligible Children Served

In FY2007, a total of 271 Head Start and 86 Early Head Start children were served with state and federal funding. The Bi-CAP Head Start and Early Head Start programs maintained full enrollment during the entire year. The percentage of eligible children served is shown in the table below.

Results of the Most Recent Review and the Financial Audit

The most recent Federal review occurred in November, 2006. Bi-CAP Head Start and Early Head Start programs were found to be in full compliance, with no findings or deficiencies. The FY 2007 financial audit was completed in early winter, 2008, with results provided in February, 2009. There was one finding. Finding 07-1 ? Preparation of Financial Statements. "The Organization should have controls in place to prevent or detect a material misstatement in the annual financial statements including footnote disclosures." Recommendation--The auditors recommend management become knowledgeable in financial statement preparation so that management can prepare the financial statements for audit purposes. There were no questioned costs. A copy of the Auditor's Report in it's entirety is available at Bi-CAP.

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