Grand canyon university department of athletics

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GRAND CANYON UNIVERSITY Department of Athletics

COMPLIANCE MANUAL Updated October 25, 2018

Contents

MISSION STATEMENT................................................................................................................................ 4 INSTITUTIONAL CONTROL ......................................................................................................................... 5 RULES EDUCATION .................................................................................................................................... 9 UNETHICAL CONDUCT............................................................................................................................. 11 PROCEDURE FOR REQUESTING INTERPRETATIONS ................................................................................ 12 PROCEDURES FOR REPORTING VIOLATIONS........................................................................................... 13 PROCEDURE FOR CONDUCTING AN INVESTIGATION OF AN ALLEGED VIOLATION ................................ 15 Bylaw 11 ...................................................................................................................................................... 19 Employee Conduct and Employment of Athletics Personnel ................................................................. 20 Coach/Staff Declaration Policy and Procedures ..................................................................................... 23 Certification to Recruit Off-Campus Policy and Procedures ................................................................... 24 Bylaw 12 ...................................................................................................................................................... 26 Agent/Advisor Registration Policy and Procedures ................................................................................ 27 Elite Student-Athlete Policy and Procedures ........................................................................................... 32 Promotional Activity Policy and Procedures........................................................................................... 33 Student-Athlete Employment Policy and Procedures............................................................................. 35 Walk-On Student-Athlete Try-Out Policy and Procedures ...................................................................... 37 Roster Change in Status Policy and Procedures ..................................................................................... 39 Bylaw 13 ...................................................................................................................................................... 41 RECRUITING PHILOSOPHY AND RECRUITING VISIT POLICY .................................................................... 42 Coaches' Responsibilities ........................................................................................................................ 43 Recruitment of International Prospective Student-Athletes .................................................................. 45 Education ................................................................................................................................................ 46 Oversight, Monitoring and Enforcement ................................................................................................ 46 Off-Campus Recruiting Policy and Procedures ....................................................................................... 48 Official Visit Policy and Procedures......................................................................................................... 50 Unofficial Visit Policy and Procedures .................................................................................................... 52 Complimentary Admission Policy and Procedures ................................................................................. 53 Basketball On-Campus Evaluation .......................................................................................................... 55 Institutional Camps/Clinics Policy and Procedures................................................................................. 57 Non-Institutional Camps/Clinics Policy ................................................................................................... 58 Local Sports Club Policy and Procedures ................................................................................................ 59 Transfer Release Policy and Procedures ................................................................................................. 60

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Recruiting Scouting Service Purchase Policy and Procedures ................................................................ 67 Bylaw 14...................................................................................................................................................... 69

Initial Eligibility Policy and Procedures ................................................................................................... 70 New Student-Athlete Pre-Enrollment Verification Policy and Procedures ............................................ 73 Continuing Eligibility Policy and Procedures........................................................................................... 74 Transfer Eligibility Policy and Procedures (Prior to 10/15/18) ............................................................... 78 Transfer Eligibility Policy and Procedures (Effective 10/15/18) ............................................................. 81 Academic Progress Rate (APR) Reporting Process.................................................................................. 84 Bylaw 15...................................................................................................................................................... 86 Renewal/Non-Renewal Policy and Procedures....................................................................................... 87 Financial Aid Appeal Procedures............................................................................................................. 89 NLI Request Policy and Procedures ........................................................................................................ 91 Financial Aid Agreement Request Procedures........................................................................................ 93 Outside Scholarship Procedures ............................................................................................................. 94 Summer Financial Aid Policy and Procedures ......................................................................................... 95 E-book/Textbook Procedures ................................................................................................................. 97 Degree Completion Procedures.............................................................................................................. 98 Student-Athlete Assistance Fund Procedures (Effective 2018-19) ......................................................... 99 Bylaw 16 .................................................................................................................................................... 101 Student-Athlete Participation Awards and Declaration Reporting Procedures ................................... 102 Student-Athlete Complimentary Admission Procedures...................................................................... 104 Occasional Meals - Student Athletes Procedures ................................................................................. 106 Expenses Related To Practice and Competition Policy and Procedures............................................... 107 Bylaw 17.................................................................................................................................................... 109 GCU Student-Athlete Time Demands Scheduling Recommendation ................................................... 110 Playing Season Policy and Procedures .................................................................................................. 112 Countable Athletically Related Activities Policy and Procedures .............................................................. 114 Basketball Summer Access Policy and Procedures ............................................................................... 116 Outside/Unattached Competition- Sports Other than Basketball Policy and Procedures .......................... 119 Outside/Unattached Competition- Basketball Policy and Procedures ...................................................... 120

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MISSION STATEMENT

The mission of the Grand Canyon University Athletics Department is to use intercollegiate sport as a platform in developing good Christian role models and in embodying the highest standards of excellence in the overall development of our student-athletes. We strive to educate and involve students and the university community in the promotion of personal growth. We prepare men and women to be student-athletes distinguished by integrity, academic and athletic excellence, and Christian conduct. We expect our student-athletes, coaches and staff to emulate Christ in all aspects of their lives including their academic and athletic endeavors.

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Grand Canyon University Office of Athletics Compliance

INSTITUTIONAL CONTROL

Violations do not result from a lack of institutional control if: ? Adequate compliance measures exist; ? They are appropriately conveyed to those who need to be aware of them; ? They are monitored to ensure that such measures are being followed; and ? On learning that a violation has occurred, the institution takes swiftaction.

Actions are likely to demonstrate a lack of institutional control if: ? A person with compliance responsibilities fails to establish a proper system to monitor the operations of a compliance system. ? A person with compliance responsibilities does not take steps to alter the system of compliance when there are indications the system is not working. ? A supervisor with overall responsibility for compliance, in assigning duties to subordinates, so divides responsibilities that, as a practical matter, no one is, or appears to be, directly in charge. ? Compliance duties are assigned to a subordinate who lacks sufficient authority to have the confidence or respect of others. ? The institution fails to make clear, by its words and its actions, that those personnel who willfully violate NCAA rules, or who are grossly negligent in applying those rules, will be disciplined and made subject to discharge. ? The institution fails to make clear that any individual involved in its intercollegiate athletics program has a duty to report any perceived violations of NCAA rules and can do so without fear of reprisals of any kind. ? A director of athletics or any other individual with compliance responsibilities fails to investigate or direct an investigation of a possible significant violation of NCAA rules or fails to report a violation properly. ? A head coach fails to create and maintain an atmosphere for compliance within the program. The coach supervises or fails to monitor the activities of assistant coaches regarding compliance.

Compliance measures in place at the time of a violation is a factor in determining whether or not there has been a lack of institutional control.

? The NCAA rules applicable to each operation are readily available to those persons involved in that operation.

? Appropriate forms are provided to persons involved in specific operations to ensure that they will properly follow NCAA rules.

? A procedure is established for timely communication among various university offices regarding determinations that affect compliance with NCAA rules.

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Grand Canyon University Office of Athletics Compliance ? Meaningful compliance education programs are provided for personnel engaged in

athletically related operations. ? Informational educational programs are established to inform athletics boosters of the

limitations on their activities under NCAA rules and of the penalties that can arise if they are responsible for rule violations. ? Informational and educational programs are established for student-athletes regarding the rules that they must follow. ? An internal monitoring system is in place to ensure compliance with NCAA rules. ? An external audit of athletics compliance is undertaken at reasonable intervals. ? The University President and other senior administrators make clear that they demand compliance with NCAA rules and that they will not deliberately violate the rules or do so through gross negligence. ? The institution and its staff members have a long history of self-detecting, self-reporting and self-investigating all potential violations.

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