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PO Box 201800 1515 East 6th Avenue Helena, MT 59620 (406) 444-3115

Montana State Library Commission Wednesday, May 10, 2017 1:00 p.m.

Montana State Library Bitterroot Conference Room and Online

AGENDA

The State Library Commission is committed to providing access to its proceedings in accordance with MCA Title 2, Ch. 3 Part 2 Open Meetings. All meetings of the Commission will be streamed and recorded via an online meeting platform.

The State Library Commission welcomes public comment. The Chair will ask for public comment on agenda items throughout the meeting from persons attending the meeting in person and those attending the meeting through the online meeting platform.

All comments received, including those received through the online meeting platform, become part of the official public record of the State Library Commission proceedings in accordance with MCA 23-212.

Members of the public who wish to join the virtual meeting should contact Marlys Stark at 406-4443384 by 5:00 pm on Monday, May 8, 2017.

The Commission will move through the agenda as needed.

1:00 p.m. Call to Order and introductions

Montana Land Information Act Grant Awards ? Action

Legislative update and planning for Fiscal Year 18 budget reductions ? Stapp

Commission Calendar revisions ? Action To see all library events, please visit the MSL event calendar at .

Public Comment on any matter not contained in this agenda and that is within the jurisdiction of the State Library Commission.

Other Business & Announcements

Adjournment

We make an effort to ensure that our meetings are held at facilities that are fully accessible to persons with mobility disabilities. If you plan to attend our program and will need services or accommodations relating to a disability, please contact Marlys Stark at 406-444-3384 at least five (5) working days prior to the meeting.

Memo

PO Box 201800 1515 East 6th Avenue Helena, MT 59620 (406) 444-3115

To: Jennie Stapp, State Librarian To: Montana State Library Commission

From: Erin Fashoway State GIS Coordinator

From: Jennie Stapp, State Librarian

Date: May 2, 2017

Re: Montana Land Information Act Grant Funding Approved Recommendations

Please find the attached report on State Fiscal Year 2018 Montana Land Information Act grant funding recommendations based on MAR 10.102.9105. There were a total of 18 grant applications submitted, 14 applications have been approved for funding. The total amount of grant funds approved is $229,449.00.

The Montana Land Information Advisory Council approved increasing the grant funding for the FY2018 Montana Land Information Plan from $230,000 to $250,000. With modestly increasing collections of the last two fiscal years, this increase is in line with council efforts to increase the amount of grant funding made available.

The additional available amount of approved MLIA FY2018 grant funds is $20,551.00.

The Council voted to require certain grant applicants to follow modern digital information standards in order to meet goals of the Montana Land Information Act: to ensure digital land information is collected consistently and maintained accurately?in accordance with standards. If a cost is associated with this requirement the remaining balance ($20,551.00) will be used to alleviate that cost.

The Council also voted to approve an additional amount of funds granted to Park County not to exceed $20,000. The Park County grant is part of a multi-year project. This was a request on behalf of MSL to expedite and make this project more efficient. MSL's request was not intended to guarantee that future grant funds would be available for the project, but it does allow for additional work to be completed in FY2018, as per the project plan provided. The additional amount granted will be the difference between the remaining balance of funds and the costs of standards requirements on grantees: Remaining Balance ($20,551.00) - Costs of Standards Requirements (to be calculated) = Increased Amount to Park County (not to exceed $20,000).

FY2018 MLIA Grants Approved List by Prioritization

Grant Name Chouteau County, MT ? E-911 & GPS/GIS Project

Applicant/Entity Chouteau County

Approved MLIA Dollar Amount ($230,000)

$

26,470.00

Flathead County 911 GIS Improvement Initiative

Flathead County

$

13,094.00

Teton County Next Generation 9-1-1 MSAG Audits & NENA Data Conversion

Teton County

$

8,900.00

Building the GIS Capacity of the Town of Cascade, Montana

Town of Cascade

$

20,711.00

Building the GIS Capacity of the Town of Sheridan, Montana

Town of Sheridan

$

27,537.00

City of Deer Lodge GIS Solution for Local Infrastructure Management & Planning

City of Deer Lodge

$

22,300.00

Town of Manhattan GIS Implementation Project

Town of Manhattan

$

8,020.00

City of Choteau Public Works and Addressing GIS

City of Choteau

$

10,234.00

Blaine County Initial NG 9-1-1 Data Standardization Project

Blaine County

$

1,195.00

Preparing Powell County Required Data Layers for Next Gen 9-1-1

Powell County

$

24,251.00

The Lake County Digital Public Land Survey System Enhancement Project

Lake County

$

20,000.00

NG 9-1-1 Administrative Boundary Coordination for Fallon, Carter, Wibaux, Prairie County PSAP

Fallon County1

$

13,317.00

City of Hamilton GIS Implementation

City of Hamilton

$

13,420.00

Enhancement of the Public Land Survey System (PLSS) in Park County, Montana

Park County

$

Total $ Remaining $

20,000.00

229,449.00 551.00

FY2018 MLIA Submitted to Not be Funded

Grant Name

Applicant/Entity

Gallatin County 911 Petroleum County Community Planning Project Chief Dull Knife College and Northern Cheyenne GIS Capacity Building and MSDI Land Cover Update Fallon County Esri Story Maps

Gallatin County Petroleum County Chief Dull Knife College Fallon County2

5/2/2017 - Based on MLIA Council's Grant Review Subcommittee and MLIA Council's recommendations

Approved MLIA Dollar Amount Not to fund Not to fund Not to fund Not to fund

Memo

PO Box 201800 1515 East 6th Avenue Helena, MT 59620 (406) 444-3115

To: Montana State Library Commission

From: Jennie Stapp, State Librarian

Date: May 8, 2017

Re: Legislative update

Budget bills:

House Bill 2 was passed by the Senate and House without going to Free Conference. It awaits the Governor's signature. The budget includes:

The 5% reduction in operating expenditures and IT Convergence savings as proposed by the Governor. The Commission considered how to address this reduction at your December 2016 meeting however, we will have to reconsider some of these decisions in light of Administrative Rule 10.102.4001. This rule governs how we may use certain general fund monies which I failed to take into account when the budget plan was considered in December.

An additional 2% vacancy savings applied to all agencies that are subject to vacancy savings. Total vacancy savings included in HB 2 is 6% or $142,000. MSL currently has one position vacant.

A very small inflationary increase for some software maintenance and other operating costs. This increase totals $8,500 per year and offsets some of 5% reduction.

Federal funding authority to spend Library Services Technology Act monies. A fixed costs budget including appropriations for rent and information technology

costs. HB 2 also includes language that restricts these appropriations for these purposes. An additional appropriation of coal severance tax (CST) monies totaling $34,000 in FY 18 and $59,500 in FY 19 tied to HB 648.

Legislative Update Memo.docx

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HB 648 was passed by the Legislature and signed by the Governor. This HB2 companion bill changes statute tied to our CST appropriation. This bill eliminates the existing CST Shared Account. Instead, MSL, the Department of Natural Resources and Conservation, and the Department of Agriculture, will each have our own accounts funded through a statutory percentage of the CST. Funding for the Basic library services account is set at 0.85% for FY 18 and gradually increases over the next for years to 0.93%. The final percentage is approximately MSL's past eight-year average of appropriations from the Shared Account, and is about 2% higher than our share of the funding in this account over the current biennium. The total new appropriation will be about $966,000 for the biennium and is about $22,000 for the biennium higher than what was appropriated last biennium and about $235,000 more than actual FY 16/17 expenditures. While the long-term CST revenues remain uncertain and this account creates new cash management responsibilities for our Central Services office, having our own fixed percentage of funding that is not tied to other agencies removes some of the political uncertainty that came with having a shared account.

SB 261 was passed by the Legislature. It is awaiting signature from the Speaker of the House before being transmitted to the Governor. According to this bill, on August 15 the state treasurer will report the unaudited state general fund revenue and transfers into the general fund received at the end of FY 17. On that date, if that amount is more than $2.216B, all will be well. Any lower amount triggers fund transfers and cuts in different tiers outlined in the bill. If the amount is between $2.204B and $2.192B then we will face an additional 0.5% across the board General Fund cut. If that amount is $2.192B or less then we will see a 25% General Fund reduction or over $666,000. To put these trigger amounts into perspective, the Legislature's revenue projection, as found in HJ 2 (which was not adopted during the session) is $2.212B.

Legislative Update Memo.docx

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Agency bill:

HB 261 was passed by the Legislature and signed by the Governor. The bill extends the sunset date for the statutory appropriation contained in 22-1-327, Montana Code Annotated, until July 1, 2023. The appropriation of state general fund monies is made to Montana public libraries based on a per capita/per square mile formula found in Administrative Rules of Montana. The total annual appropriation is $395,766. This amount is the equivalent of $.40/capita of the population of Montana at the time the statutory appropriation was created in 2013. The statutory appropriation is tied to the decennial census. As passed, the amount of $.40/capita will be applied to the population of Montana as determined by the official 2020 census. The appropriation passes through the budget of the Montana State Library. The State Library retains none of the funding for administrative purposes. The bill was amended in Senate Finance and Claims to include triggers similar to those found in SB 261 for the first two years of the six year appropriation. In 2018 the trigger is $2.213B and in 2019 the trigger is $2.360B.

A significant part of our outreach effort for this legislation has been the use of local "state aid stories" that staff prepared with input from local libraries. In addition to using these stories in print form and on social media, the stories can now be found through a new story map:

Proponents:

HB 390 was passed by the Legislature and signed by the Governor. This bill is largely an educational funding clean-up bill but it also authorizes a fund transfer of $1M per year of the biennium from the school and technology account to be given to schools to use as a state match for broadband expansion for schools under the E-rate modernization order. Libraries are not eligible for this funding, however, improved broadband access benefits Montana communities and we often see opportunities for schools and libraries to collaborate to support broadband.

Legislative Update Memo.docx

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