Pdf extended abstract style guide for a wma s annual conference
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Extended Abstract Style Guide for A&WMA's Annual Conference & Exhibition (Extended Abstract Title)
Extended Abstract 2010-A-294-AWMA (Number referenced in acceptance notification)
Lisa Breese (Author Name), Carrie Hartz (Additional Author Name) Air & Waste Management Association (A&WMA), One Gateway Center, Third Floor, 420 Fort Duquesne Blvd., Pittsburgh, PA 15222. (First Organization Address for Author(s)) Richard J. Tropp (Additional Author Name) Desert Research Institute, 2215 Raggio Parkway, Reno, NV 89512 (Second Organization Address for Author(s))
An extended abstract is not a long abstract. An extended abstract should contain references, comparisons to related work, proofs of key theorems, and other details found in a paper. It should be subdivided into several main sections and be 3 to 5 pages in length.
The extended abstract should clearly specify the problem(s) that the research is addressing, the expected contributions(s) of the work, a brief description of the methodology adopted, results obtained, and the conclusions resulting from the work. Some things that can be omitted from an extended abstract include future work, details of proofs or implementations that should seem plausible to reviewers, and ramifications not relevant to the key ideas of the abstract.
This Style Guide details the document formatting standards for an extended abstract manuscript, one of the two options required of authors presenting manuscripts at A&WMA's Annual Conference & Exhibition. Your extended abstract should look exactly like this Style Guide in terms of layout, margins, spacing, font, and section headings. Following these guidelines will ensure that printed extended abstracts have a uniform and standardized appearance and that they will be reproduced accurately in the conference proceedings. You must clearly indicate that your submittal is an extended abstract by including the line, "Extended Abstract #" and your abstract number. Otherwise your submittal may be reviewed using the standards for a full paper and be rejected.
This Style Guide provides a working example of a properly formatted extended abstract, while also instructing authors how to prepare their extended abstract for inclusion in the conference proceedings. Please follow the instructions in this Style Guide as closely as possible so that your extended abstract can be reproduced electronically. Failure to follow the Style Guide may lead to your paper being rejected.
If you have any questions about this Style Guide, please contact:
Lisa Breese, Programs Associate, Air & Waste Management Association, One Gateway Center, Third Floor, 420 Fort Duquesne Blvd., Pittsburgh, PA 152221435, phone: 412-904-6004; email: lbreese@.
PARTS OF THE EXTENDED ABSTRACT
When typing body text or headings please be sure to apply the appropriate formatting styles as described below "Using Predefined Styles".
Your extended abstract should include the following parts, in the order listed:
? Title ? Extended Abstract Number (referenced in the acceptance e-mail) ? Author(s) with Affiliation(s) ? Introduction ? Main Body Text (including experimental methods, results, discussion and summary sections) ? References ? Keywords
Include a brief (75 characters or less), informative title for the extended abstract. The title should be preformatted in the correct style (Initial Caps, 18-pt. Times New Roman boldface, leftjustified). Immediately beneath your title, type Extended Abstract (followed by your actual extended abstract number) in Times New Roman 12-pt bold type. Immediately beneath your number, type the first name, middle initial, and surname of the author(s) in Times New Roman 12-pt. bold type, left-justified. Below the names of the author, identify his/her affiliation(s) and complete mailing address(es) in regular body text in 12-pt font. Please reference page one of this Style Guide for an example of the placement and format of the Title and Author(s).
INTRODUCTION 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
The introduction of your extended abstract should state in no more than 700 words the nature of the project or problem you are addressing and why you are studying it. It should provide background information about the work and its significance, while highlighting other relevant literature and specifying how it relates or differs from your work. You should also discuss the scope and limitations of your study in the introduction.
BODY ? do not use "body" as a heading if at all possible ? you may want to start with an "OVERVIEW" or "BACKGROUND" 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
The body of your extended abstract should follow the introduction and should include:
Experimental Methods 14-Point Times New Roman Bold
The experimental methods section should be descriptive enough that the reader can identify what was done. References to experimental techniques are appropriate. If your extended abstract has
no experimental methods, please use appropriate titles for sections that provide details of the extended abstract's topic. References to other publications should be appropriately noted.
Results and Discussion 14-Point Times New Roman Bold
The results and discussion sections may be combined or kept separate. Within the body of your extended abstract, you can apply as many first-, second-, and third-level headings as you need. You can also include numbered and/or bulleted lists, as well as bold and italic type and superscript and subscript characters.
SUMMARY 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
The summary should highlight key findings and compare the results of your work to others as appropriate. Your summary should be based on the evidence presented in your extended abstract. Discuss how your work contributes to other studies.
ACKNOWLEDGMENTS 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
If your extended abstract contains acknowledgments, they should be placed immediately after the summary but before the list of references.
REFERENCES 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
References should be cited within your extended abstract using superscript Arabic numerals, as in this example.1 Use the Microsoft Word or WordPerfect superscript functions for reference numbers.
The references section should immediately follow the acknowledgments section. List your references numerically as they appear in your manuscript (not alphabetically). Use the Microsoft Word or WordPerfect numbered list function to number your reference list.
Examples of reference formats are given below. For additional information on formatting references, refer to the ACS Style Guide, edited by J.S. Dodd (American Chemical Society, Washington DC, 1986).
1 Carson, M.A.; Atkinson, K.D.; Waechter, C.J. J. Biol Chem. 1982, 257, 8115-8121. 2 ACS Style Guide; Dodd, J.S.; American Chemical Society: Washington, DC, 1986. 3 Geactinov, N.E. In Polycyclic Hydrocarbons and Carcinogenesis; Harvey, R.G., Ed.;
ACS Symposium Series 283; American Chemical Society: Washington, DC, 1985; pp 12-45. 4 Norman, L.O. U.S. Patent 4 379 752, 1983. 5 Kanter, H. Ph.D. Thesis, University of California at San Francisco, 1984.
6 Sherma, J.; Beroza, M. Manual of Analytical Quality Control for Pesticides and Related Compounds; U.S. Environmental Protection Agency; U.S. Government Printing Office: Washington, DC, 1979; EPA-600/1-79/008.
7 Beilstein Online; Beilstein Institute: Frankfurt, Germany (accessed March 1999). 8 ChemCenter Home Page. See (accessed December 1999).
KEYWORDS 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS
Provide a listing of keywords separated by commas, for example ? A&WMA, environmental, audits
Extended Abstract Length
The maximum file size of your extended abstract should be 0.5 MB or less, including figures, tables, and graphics. Extended abstracts should be approximately 3-5 pages in length. If your extended abstract exceeds the file size limit, try converting your tables or figures to metafile images or convert your original file to a PDF format before submitting the final version to compress the size of the file.
Document Type, Paper Size, Margins, and Page Numbering
If all of the publication requirements are met, A&WMA will include your extended abstract in the conference proceedings. These proceedings are produced in Adobe Acrobat version 5.0 or higher and published. To facilitate this electronic production process, you must submit your extended abstract as a Microsoft Word, WordPerfect, or Adobe PDF file through the online abstract submission system by the published deadline
Extended abstracts are to be printed on 8?" x 11" paper with 1" margins left, right, top, and bottom. Page numbers are to appear in the lower right beginning with page 1. Text should be left justified.
Line spacing should be single (0 before and 0 after); leave 1 line space between each heading and body text, body text and next heading; and between paragraphs.
Type Size and Font
Times New Roman is the preferred font because it is resident in very similar forms in both Microsoft Word and WordPerfect. Use the following six levels of this font to describe the different sections of your extended abstract:
1 Title: 18-point Times New Roman Bold
2 Heading 1: 14-POINT TIMES NEW ROMAN BOLD, ALL CAPS 3 Heading 2: 14-Point Times New Roman Bold 4 Heading 3: 12-Point Times New Roman Bold Italic 5 Body: 12-point Times New Roman (left justified)
Microsoft Word - If you are using Microsoft Word, you can insert special characters (e.g. ?, ?, or TM) into your manuscript using the Microsoft Word "Insert Symbol" function. You may insert any of the characters found in the Times New Roman Symbol/Special Characters selection windows. Do not include any characters that are functions of any other fonts.
More complex mathematical formulas, equations, and characters (e.g. w0 ) should be inserted into your manuscript using Word's Equation Editor. Please note that this applies to text statements containing mathematical characters not found in the Symbol/Special Characters selection windows, as well as to the use of separate equations. See the section below on creating equations for further details.
Word Perfect - WordPerfect users can insert special characters that are part of the Times New Roman Symbol/Special Characters selection areas. Do not use any other fonts or the WordPerfect Mathematical Symbols font to create special characters and equations.
More complex mathematical formulas, equations, and characters (e.g. w0 ) must be inserted into your extended abstract using the WordPerfect Equation Editor. Please note that this applies to text statements containing mathematical characters not found in the Symbol/Special Characters selection windows, as well as the use of separate equations. See the section below on creating equations for further details.
Equations - Formulas, equations, and text statements that include special characters not found in the Symbol/Special Characters selection windows must be created using either the Microsoft Word or WordPerfect Equation Editors.
Important note: Proper use of your word processor's equation editor is imperative for accurate reproduction of important mathematical symbols. Use of alternative symbol fonts native to your system (e.g., WordPerfect's `Mathematical Symbols' font) is unacceptable because we may be unable to duplicate these fonts during the electronic production process.
WordPerfect users must place all equations in text boxes. To open a text box in WordPerfect versions 6 and 7, select, "Graphics" from the WordPerfect menu bar and then select "Text Box". Once the text box has been created, position your cursor within the box, select "Graphics", and then select "Equation". In WordPerfect 8, select "Insert" from the WordPerfect menu bar and then select "Text Box". Once the text box has been created, position your cursor within the box, select "Insert" and then select "Equation".
Your equations should be numbered and labeled, as shown below. Only the simplest of equations may be created with keyboard characters.
y = mx + b
where: m = slope x = concentration b = intercept
Most equations must be created with Microsoft Word or WordPerfect's symbol fonts and equation editors so that the mathematical characters always reproduce correctly.
( yi xi )
x i 2
(injected carbon peak area) xi = (calibration peak area)
yi = calculated carbon in spiked filter or manual injection (g)
Tables must be created using the Microsoft Word or WordPerfect table functions and included as part of the text immediately after the first point of reference. Do not place them at the end of your extended abstract. For improved readability, keep your tables as simple as possible. Do not insert any unnecessary rows or columns. Use only 1-point rules to separate table cells and do not apply any shading or insert tab stops or indents. Whenever possible, please use the portrait table format. It is permissible to reduce the point size from 12-point to 10-point type within large tables. All table titles should be Times new Roman 12 pt bold font and placed immediately above the table, but should be independent of the table itself. Tables should be formatted as follows:
Any explanations of table data should immediately follow the table and be formatted as plain body text. Do not include table explanations within tables. Notations and references, such as superscript letters and number notations, are acceptable within the table.