Pdf july 2013 routing requirements stein mart

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Routing Requirements

July - 2013

IMPORTANT: Please visit vendors. for a link to SmartRoute, Stein Mart's Transportation Management

System. Within the link, you will find important information regarding the process to route shipment using the

SmartRoute tool.

Lead Time

1. Routing Request Date: Date and time the vendor submits the volume routing request online using Smart Route. 2. Start Ship (Do Not Ship Before): First date the freight may be picked up without incurring a Business Recovery

Charge (BRC). 3. Ready Date: The date the freight will be ready at the vendor's location for pickup by the Stein Mart carrier. To

be considered a valid Ready Date, freight must be available for pick up at the beginning of the facility's hours of operation. 4. Pickup Date: Actual freight pickup date, this must be listed in the DTM segment of the 856. 5. Cancel Date (Do Not Ship After): Freight must leave your facility on or before this day, or the vendor may be issued a Business Recovery Charges (BRC).

2 Business Days Prior to The Ready Date

Request Received BY

Ready Date

Thursday 18:00 EST

Monday

Friday 18:00 EST

Tuesday

Monday 18:00 EST

Wednesday

Tuesday 18:00 EST

Thursday

Wednesday 18:00 EST

Friday

* Please note Stein Mart holidays are not "Business Days"

Stein Mart Holidays Memorial Day

Independence Day Labor Day

Thanksgiving The Day After Thanksgiving 1/2 Day on Christmas Eve*

Christmas Day 1/2 Day on New Year's Eve*

New Year's Day

*When Christmas Eve or New Year's Eve falls on a Saturday or Sunday, there will be no holiday observed.

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Shipping Frequency

July - 2013

In order to reduce transportation costs and maintain an efficient flow of merchandise through Stein Mart's network,

vendors or the third party providers shipping on behalf of vendors may not ship on consecutive days to any of Stein

Mart's facilities. The only exception to this will be for vendors who coordinate truckload shipments with Stein Mart

Transportation and need consecutive days to ship because of capacity constraints. A Business Recovery Charge (BRC)

may be issued to vendors who do not comply.

Cubic Feet Calculations

The Cubic Feet Calculation Tool has been created by Stein Mart to aid vendors in calculating the cubic feet of their shipment.

To use this tool, please visit

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Bill of Lading

Stein Mart's BOL Requirements

July - 2013

Stein Mart requires the use of a VICS BOL for all shipments that are not parcel. When using SmartRoute, a BOL is

generated for vendors to use as part of the routing process when the shipment has been booked. If you are not using a

SmartRoute BOL, please ensure your BOL complies with the instructions below.

VICS Standard Bill of Lading Form (click here to view a sample BOL) VICS Bill of Lading information and Form is available at:

Ship From Section - Must contain the physical location you are shipping from.

Ship to Section- (click here for a full list) Ship to Name: Stein Mart Inc. Address, City, State & Zip CID#: List the 3-digit SDC, DC, CC, or Store Number

Example: 952 SDC

Special Instructions Section List the Load ID# received on your Routing Instructions from Smart Route. List contact name, telephone number, and fax number in case of a refusal.

Bill of Lading Number Section - List the VICS BOL number

Standard Carrier Alpha Code (SCAC) & Pro Number Section List the carrier's 4-character SCAC. (click here for a full list) The carrier will fill in the PRO.

Freight Charge Terms Section ? click here to review Stein Mart's freight terms.

Customer Order Information Section Customer Order Number: List each Stein Mart 6-digit master PO # (broken out by SDC) contained in the

shipment, you may not state "See attached" and attach underlying documents * PKGS: List the carton count for each PO listed Weight: List the total pounds of all the cartons for the PO listed Grand Total: List the total carton count and total weight for the shipment Commodity Description: List a Description of the Goods in the shipment LTL Only: List the proper National Motor Freight Classification (NMFC)

NMFC Interpretations Department: Phone (703) 838-1810 ext. 3170; Web Site

*Vendor assumes liability for shortages where PO numbers are not itemized on the BOL Form

Shipper Signature / Date- The shipper must sign and date the BOL. Trailer Loaded, Freight Counted- Shipper Load and Shipper Count Carrier Signature / Pickup Date Section- The carrier must sign and date the BOL.

BOL Shipment Rules When shipping to a Stein Mart consolidation center (CC) only one BOL with the CC address is required. The shipper may create a master bill of lading with subordinate BOLs for each store distribution center (SDC). The master BOL must reflect the master PO numbers. The cartons and weight listed on the Master BOL must be the sum of the subordinate BOLs. The master bill of lading number must be transmitted on the 856 as the XXX segment. When shipping direct to a Stein Mart Store Distribution Center, Distribution Center, only one BOL with the SDC address is required. Please list the master PO numbers on the BOL. The bill of lading number must be transmitted on the 856 as the XXX segment.

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Date: 24 June 2013

Name: Address: City/State/Zip: SID#:

SHIP FROM Vendor ABC 1313 Mockingbird Lane Heights, CA 91745 SM_1111111_01

BILL OF LADING

Bill of Lading Number: SM111111

July - 2013

Page 1

Name: Address: City/State/Zip: CID#:

SHIP TO Stein Mart GA 767 Douglas Hills Road Lithia Springs, GA 30122 SMRT_CC_GA

CARRIER NAME: Trailer Number: Seal Number(s): SCAC: Pro Number:

Stein Mart Assigned Carrier SCAC

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Stein Mart, Inc.

Address:

1200 Riverplace Boulevard

City/State/Zip: Jacksonville, FL 32207

Special Instructions:

Freight Charge Terms: (freight charges are prepaid

unless marked otherwise)

Prepaid Collect X

3rd Party

Load ID: SM111111

CUSTOMER ORDER NUMBER 954-999999

# PKGS 3.0

(check box)

Master Bill of Lading: with attached Underlying Bills of Lading

CUSTOMER ORDER INFORMATION

WEIGHT

PALLET/SLIP

(CIRCLE ONE)

23.0

Y

N

ADDITIONAL SHIPPER INFO

953-999999

35.0

254.0

Y

N

952-999999

95.0

691.0

Y

N

GRAND TOTAL

133.0

968.0

HANDLING UNIT

QTY TYPE

PACKAGE QTY TYPE

3.0 35.0 95.0 133.0

Floor Floor Floor

3.0 35.0 95.0 133.0

Carto n(s) Carto n(s) Carto n(s)

WEIGHT

23.0 254.0 691.0 968.0

CARRIER INFORMATION

COMMODITY DESCRIPTION

H.M. (X)

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

See Section 2(e) of NMFC Item 360

Freight of all Kinds

Freight of all Kinds

Freight of all Kinds

GRAND TOTAL

LTL ONLY

NMFC #

CLASS

100.0

100.0

100.0

Where the rate is dependent on value, shippers are required to state specifically in writing the

agreed or declared value of the property as follows:

"The agreed or declared value of the property is specifically stated by the shipper to be not

exceeding

per

."

COD Amount: $ Fee Terms: Collect:

Prepaid:

Customer check acceptable:

NOTE Liability Limitation for loss or damage is this shipment may be applicable. See 49 U.S.C. 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have

The carrier shall not make delivery of this shipment without payment of

been agreed upon in writing between the carrier and shipper, if applicable,

freight and all other lawful charges.

otherwise to the rates, classifications and rules that have been established

by the carrier and are available to the shipper, on request. The shipper

hereby certifies that he/she is familiar with all the terms and conditions of the

NMFC Uniform Straight Bill of Lading, including those on the back thereof, and the said terms and conditions are hereby agreed to by the shipper and

Shipper Signature

accepted for him/herself and his/her assigns.

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded:

By Shipper By Driver

Freight Counted:

By Shipper By Driver / pallets said to contain By Driver / Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle. Property described above is received in good order, except as noted.

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Freight Charges

July - 2013

All Stein Mart POs are FOB Destination Freight Collect unless previously approved by Stein Mart. All Stein Mart shipments are to be shipped freight "COLLECT". Stein Mart does not accept prepaid and add freight terms unless previously approved by Stein Mart. Any freight charges added to an invoice will be deducted before payment.

Loading Requirements

All freight must be submitted in the route request as floor loaded. Exception: All

Department 800

860

Stationery

of department 800's freight may be palletized. Please see the chart to the right. 861 Truckload/Intermodal: All freight must be floor loaded

If you receive LTL routing instructions for your shipments, the entire pick up

870

Storage Tabletop

must be palletized on 8 pallets or less. In the event the pickup will not fit on 8

871 Summer Acrylics/Picnic

pallets, please email routing@ for additional instructions. Unless

prior authorization is received from Stein Mart Transportation, all pallets should 872

Food Prep

be a minimum of 6 feet and a maximum of 8 feet tall.

881 Christmas Housewares

If you will be shipping multiple PO(s) with different loading requirements, please

submit separate SmartRoute routing requests for floor loaded freight and

882 Christmas Stationery

palletized freight.

Claims and Conditions

883

Candy/Food

Unless prearranged, all shipments are tendered to carriers as "Shipper Load and Count."

Vendors are required to load all less-than-truckload (LTL) and truckload (TL) shipments. Noncompliance may result in a Business Recovery Charge (BRC).

Receipts will be reconciled at Stein Mart consolidation centers, distribution centers, or store distribution centers. If a carton is over, short, or damaged, Stein Mart will reserve the right to deduct the cost value of the carton(s) if short or damaged, or refuse the carton if shipped over the specified quantity on the BOL.

810

Home D?cor

811

Lamps

812

Furniture

813

Art

815 Candles/Home Fragrance

862

Frames

Commercial Zone

A Commercial Zone (CZ) recovery charge is a deduction issued for those vendors who ship within the surrounding area of our consolidation centers (CC). Within the CZ, vendors will ship consignee to the Stein Mart facility. Stein Mart will pay the freight expense at our pre- negotiated discounted rate. This discount is then given to the vendor through the Commercial Zone deduction. Therefore these deductions are not a result of an error.

880

Christmas D?cor

884 Christmas Candles/Floral

863

Pet

Vendors shipping from the following areas will incur a Commercial Zone deduction:

North Bergen, NJ 064, 066, 068-079, 085, 087-089, 100-118, 125, 127 Lithia Springs, GA 300-303, 305, 311, 362, 399 Ontario, CA 900-908, 910-918, 920, 922-928, 930, 935

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Carrier SCAC

Carrier Name Colonial Freight Systems

Con-Way CRST Expedited FedEx Freight - Priority FedEx Freight - Economy

JB Hunt JB Hunt JB Hunt Knight Landstar National Retail Transportation National Retail Transportation New England Motor Freight Oak Harbor Pacer Global Logistics

SAIA Schneider Schneider Schneider Southeastern Freight Lines

Swift Swift Transcarriers UPS Ground US Xpress US Xpress USA Truck USA Truck YRC Special Dispatch

Mode Truckload Truckload Truckload

LTL LTL Truckload Intermodal Dedicated Truckload Truckload LTL Truckload LTL LTL Intermodal LTL Truckload Intermodal Dedicated LTL Truckload Intermodal Truckload Parcel Truckload Intermodal Truckload Intermodal LTL Pool

SCAC CFSM CTRQ CRPS FXFE FXNL HJBT HJBI HJCS KNIG LDWY NART KYSO NEMF OAKH PGLI SAIA SCNN SCDS SNCY SEFL SWFT SWIF TCAR UPSS USXI USXR USIT USMM RDWY SCDC

July - 2013

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