Pdf the school board of volusia county florida august 15 2012

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THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA AUGUST 15, 2012 MINUTES ? REGULAR SESSION

Opening 1.01 4:00 PM Call to Order and Pledge of Allegiance Chairman Al Williams called the meeting to order at 4:00 p.m. Wednesday, August 15, 2012, DeLand Administrative Complex, 200 North Clara Avenue, DeLand, Florida. Members present: Dr. Al Williams, District 2; Ms. Judy Conte, Vice Chairman, District 4; Mr. Stan Schmidt, District 3; Ms. Candace Lankford, District 1; and Mrs. Diane Smith, District 5. Also present: Dr. Margaret A. Smith, Superintendent; and Mr. Ted Doran, School Board Attorney.

1.02 Board Member Comments regarding the District Vision Statement Mrs. Smith remembered two outstanding educators who recently passed away, Kathy Weaver and Doug Rice, stating they envisioned the district's Vision Statement. She welcomed students and staff to the

DRAFT new school year.

1.03 Approval of Minutes Action: Approval of the Minutes of the July 24, 2012-Workshop Session and the July 24, 2012-Regular Session. Motion by Ms. Conte, second by Mr. Schmidt. Motion carried unanimously.

Agenda Changes and Removal of Items from the Consent Agenda 2.01 Agenda Changes and Removal of Items from the Consent Agenda None.

Public Participation 3.01 Public Participation concerning Items on this Agenda None.

Approval of Agenda and Consent 4.01 Approval of the Agenda and the Recommended Consent Agenda Items Action: Approval of the agenda and all items in the consent agenda. Motion by Ms. Lankford, second by Mr. Schmidt. Motion carried unanimously.

Consent-Curriculum and School Improvement Services 5.01 Agreement-The House Next Door: Approval of the contract with The House Next Door for continuation of the ALPHA and BETA Programs at ten schools in the district, VCSB No. 5096.

Consent-Human Resources 6.01 Personnel Actions: Approval of the listed instructional, support and managerial/non-bargaining personnel appointments, transfers, leaves of absence and resignations.

6.02 Equity Plan: Approval of the district's 2011-12 Annual Update to the Florida Educational Equity Act Plan (Equity Plan), VCSB No. 5097.

Consent-Financial and Business Services 7.01 Contracts-School Way Caf?: Approval of contracts with Easter Seal Society of Volusia and Flagler Counties, Inc., effective August 20, 2012, through June 4, 2013, and with Mid Florida Community Services, Inc., effective October 1, 2012, through September 30, 2013, VCSB No. 5098.

Minutes The School Board of Volusia County, Florida August 15, 2012 ? Regular Session

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7.02 Bid No. SWC-230RJ: Approval of Bid No. SWC-230RJ, Frozen Specialty Products.

7.03 Piggyback Bid No's. RFP SDOC-06-022-LC: Approval of Piggyback Bid No's. RFP # SDOC-06-022-LC, Auctioneering Services; and MCSD # 12-0003-RH, Armored Car Services.

7.04 Bid No. MTS-229AB: Approval of Bid No. MTS-229AB, Carpentry Parts & Supplies. 7.05 Bid No. MTS-227AB: Approval of Bid No. MTS-227AB, Plumbing Parts & Supplies.

7.06 Bid No. S-232AB: Approval of Bid No. S-232AB, Fire Extinguishers-Kitchen Hoods: Service and Purchase of Parts and Labor.

DRAFT Consent-Facilities Services

8.01 Agreement-Volusia County School Impact Fee Assessment Study: Approval of the agreement with Tindale-Oliver and Associates, Inc., Tampa, Florida, for Volusia County School Impact Fee, VCSB No. 5099.

8.02 Bid Tabulation for Demand Ventilation/Media Center Upgrade at Seabreeze High: Approval of presentation of tabulation and recommendation of Bid No. C-233, campus wide demand ventilation and media center upgrade at Seabreeze High.

8.03 Substantial Completion for Eleven Classroom Addition at Southwestern Middle: Approval of a Certificate of Substantial Completion for eleven classroom addition at Southwestern Middle.

8.04 Original Certificate of Prequalification: Approval of an original Certificate of Prequalification for Heinkel, Griffin, and Rufrano Construction, Inc.

Consent-Technology Services 9.01 Annual Maintenance Renewal-MapNet Software: Approval to renew the annual license agreement with Trapeze Software Group, Inc. for MapNet software, effective September 1, 2012 through August 31, 2013.

9.02 Annual Maintenance Renewal-Scholastic Education: Approval to renew the annual maintenance service and software support for Scholastic Education products for fiscal year 2012-2013.

9.03 Annual Renewal-Truenorthlogic K-12 Human Capital Management Platform: Approval to renew the K-12 Human Capital Management Platform with Truenorthlogic for the 2012-2013 fiscal year.

9.04 School Site Template Design and Development: Approval to contract services with dataBridge, LLC (dB) to design and develop a new public-facing template to be used for creating school sites in SharePoint, VCSB No. 5100.

Consent-Office of the Superintendent-Donations 10.01 Donations: Approval of donations totaling $19,974.85; donations fiscal year-to-date $48,202.16.

Consent-Chief Counsel 11.01 Repeal School Board Policy 503: Approval to repeal School Board Policy 503-TransportationDistance, Conduct, which is included in the district's Policy and Procedure Manual.

Minutes The School Board of Volusia County, Florida August 15, 2012 ? Regular Session

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Items Removed from Consent 12.01 Discussion and Approval of Items Removed from the Consent Agenda None.

Superintendent's Announcements

13.01 Announcements by Dr. Margaret A. Smith, Superintendent First Day of School for Students-Monday, August 20; Labor Day Holiday-September 3, All Schools and District Offices Closed; Volusia County Council of PTAs Welcome Back Breakfast-September 7, 8:00 AM DeBary Golf and Country Club; and Next Regular School Board Meeting-August 28, 4:00 PM, Board Room, DeLand Administrative Complex.

Superintendent's Presentations

DRAFT 14.01 Presentation of Newly Appointed Principals and Assistant Principals

Presented by Ms. Peromnia Grant, Assistant Superintendent, Human Resources. The board recognized newly appointed principals: Carrie Crkvenac, Orange City Elementary; Gary Harms, Horizon Elementary; Tamara Hopkins*, Sweetwater Elementary; Suzann Kenis, Discovery Elementary; Dee Stevenson, Indian River Elementary; and Susan Tuten*, Timbercrest Elementary (*effective 1/1/13). The board recognized the following newly appointed assistant principals: Sharon Blanton, Spruce Creek Elementary; Kristin Butrico, Galaxy Middle; Madsen Cange, Campbell Middle; William Case, New Smyrna Beach High; Kevin Clark, South Daytona Elementary; Catherine Deane, Pierson Elementary; Kimberly Feltner, Pine Ridge High; Elsie Mendez, Spirit Elementary; Kimberly Williams, Horizon Elementary; and Kristina Wiseman, Southwestern Middle.

14.02 Financial Status of the School District Dr. Smith shared the Volusia County Economic Development Second Quarter 2012 Update which indicated a slight improvement but not much movement in economic recovery. She remarked on the partnership, in collaboration with the school district, between Daytona State College, the County's economic department and the manufacturing association to teach skills needed by manufacturers. Dr. Smith noted the hard work to meet class size requirements with the tight budget and reduction in positions and stated there were numerous reductions in programs and staff in order to balance the budget. Final budget adoption is in September.

Student Discipline 15.01 Approval of Student Discipline regarding Attendance Presented by Mr. Greg Akin, Director for Student Transportation Services. Action: Approval to extend the suspension of students Alpha ID 1PGZO, 1SMFP and 1LIBG from school attendance through August 28, 2012 for the purpose of further study and evaluation. Motion by Mr. Schmidt, second by Mrs. Smith. Motion carried unanimously.

Presentations

16.01 Volusia Instructional Management System Presented by Ms. Bambi Lockman, Deputy Superintendent, Instructional Services; and Ms. Kelly Conway, Coordinator, Volusia Instructional Management System. The presentation provided an overview demonstration of the Volusia Instructional Management System (VIMS), which is in three parts ? Pinnacle Gradebook, Pinnacle Curriculum and Instruction and Pinnacle Insight. Board discussion ensued throughout the presentation.

Minutes The School Board of Volusia County, Florida August 15, 2012 ? Regular Session

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16.02 2012-2015 District Strategic Plan Presented by Ms. Bambi Lockman, Deputy Superintendent, Instructional Services; and Ms. Allene Dupont, Director, K-12 Curriculum. The presentation provided an overview of the draft District Strategic Plan in which recent revisions were incorporated based on board input received at the workshop and stakeholder groups. Board discussion ensued. The Plan will be updated and brought to the next school board meeting for approval.

Public Comment 17.01 Public Comment: School Board Policies ? 307-Student Progression Plan, 310-Class Size and 717Travel Expense Reimbursement Policy Andrew Spar, President of Volusia Teachers Organization (VTO), shared concerns regarding the reduction in the mileage reimbursement rate in proposed Policy 717.

DRAFT The chairman recessed the meeting for a short break; the meeting resumed at 6:10 p.m.

Board Action Items 18.01 Approval to Adopt Amendments to School Board Policy 310-Class Size Presented by Mr. Michael Dyer, Chief Counsel; and Dr. Robert Moll, Deputy Superintendent, Financial and Business Services. Mr. Dyer stated no revisions were made after the board approved the request to advertise. Action: Approval to adopt amendments to School Board Policy 310-Class Size, which is included in the district's Policy and Procedure Manual, VCSB No. 5101. Motion by Mrs. Smith, second by Ms. Conte. Motion carried unanimously.

Public Participation 19.01 Public Participation Andrew Spar, VTO President, commented on the draft strategic goals; noted First Book, a group that distributes books to at-risk students from low-income homes, is coordinating a county-wide book drive with the American Federation of Teachers (AFT), the Florida Education Association, VTO and the district; shared that Volusia County teachers assisted in the development of a new resource-sharing website, , with support from AFT and TES Connect and were featured in their video; commented on VIMS and Common Core ? a team of Volusia teachers have been training other teachers at the national level; and noted a recent article in , Public Schools are the Next Big Thing for Private Equity and Venture Capital.

Board Action Items, continued 18.02 Approval to Adopt Amendments to School Board Policy 717-Travel Expense Reimbursement Policy Presented by Mr. Michael Dyer, Chief Counsel; and Dr. Robert Moll, Deputy Superintendent, Financial and Business Services. Mr. Dyer stated no revisions were made after the board approved the request to advertise; he noted the proposed amendments include a modification in the mileage reimbursement rate from the Internal Revenue Service federal rate to the rate provided to state agencies. Board discussion ensued. Dr. Moll added that district employees who are in federal programs are reimbursed by the federal government at the state level with the district having to pay the difference. Action: Approval to adopt amendments to School Board Policy 717-Travel Expense Reimbursement Policy, which is included in the district's Policy and Procedure Manual, VCSB No. 5102. Motion by Ms. Lankford, second by Mr. Schmidt. Motion carried unanimously.

Minutes The School Board of Volusia County, Florida August 15, 2012 ? Regular Session

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18.03 Approval to Adopt Amendments to School Board Policy 307-Student Progression Plan Presented by Mr. Michael Dyer, Chief Counsel; and Ms. Bambi Lockman, Deputy Superintendent, Instructional Services. Mr. Dyer reviewed minor revisions made since board approval for request to advertise regarding progress indicators being made uniform for grades kindergarten through fifth and state-mandated language on end of course exams and transfer credits. Action: Approval to adopt amendments to School Board Policy 307-Student Progression Plan, which is included in the district's Policy and Procedure Manual, VCSB No. 5103. Motion by Ms. Lankford, second by Mrs. Smith. Motion carried unanimously.

Items from the Board, Superintendent or Attorney for Discussion, Announcement or Approval

20.01 Items from Board Members, Superintendent or Board Attorney for Discussion, Announcement or

DRAFT Approval

Board members provided reports regarding: Dr. Smith's Back to School meeting ? board members noted the community involvement; distributing dress code information at the News-Journal Back to School Expo at Volusia Mall; Volusia County's economic development breakfast; Prize Patrol; congratulations to Dr. Williams for winning re-election; Central Florida Public School Boards Coalition update; Congress of Regional Leaders meeting ? TaxWatch presentation on proposed state amendments; new Safety brochure; and Four Townes Rotary Club is sponsoring an outbound student to Russia and an inbound student from Germany who will attend University High. Mr. Doran noted the Boston Avenue Charter School hearing was August 16 and August 23-24.

Adjourn Chairman Williams adjourned the meeting at 6:45 p.m.

Approved by the School Board in Open Session _______________.

__________________________________ Chairman

__________________________________ Secretary

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