Request for proposal no 20 central connecticut state

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REQUEST FOR PROPOSAL NO. 2021-21TO PROVIDE ENTERTAINMENT PROGRAMS AT CCSU FOR VARIOUS CAMPUS EVENTS ON AN AS-NEEDED BASIS INTRODUCTIONThis is a Request for Proposals (RFP) issued by Central Connecticut State University (hereinafter referred to as “the University" or “CCSU”) seeking proposals from experienced and qualified vendors to furnish various entertainment programs at CCSU on an as-needed or as-requested basis.1AUTHORITYThis RFP is issued by CCSU under the provisions of the Connecticut General Statutes 4a-52a and 10a-151b. RFP ORGANIZATIONThis RFP is organized into the following sections:Section 1Administrative Overview Section 2 Scope of WorkSection 3 ProposalSection 4 Proposal EvaluationAppendix IReferences FormAppendix IIInstruction to ProposersAppendix IIIProposal CertificationAppendix IVAdministrative Forms –CHRO Bidder Contract Compliance Monitoring Report Nondiscrimination CertificateAppendix VRFP Response Check ListAppendix VIStandard CSU Bid Terms and ConditionsAppendix VIIEmployee Standards of Conduct and Background Check LetterSection 1. Administrative Overview1.0 ADDENDA TO THIS RFPCCSU may issue one or more addenda related to this RFP. Such addenda shall be posted at and at . It shall be the responsibility of prospective proposers and other interested parties to familiarize themselves with the web sites and visit them regularly during the RFP process for updated information or addenda related to this RFP.Receipt of addenda must be acknowledged by each proposer, and the failure of a proposer to acknowledge any addendum shall not relieve the Proposer of the responsibility for complying with the terms thereof. All addenda must be signed by an authorized respondent representative and returned with the proposal on or before the proposal opening date and time.This process is intended to ensure that all Proposers have equal access to information relative to this RFP. No information communicated verbally shall be effective unless confirmed by Addenda from the Purchasing Department of the University.1.1 COMMUNICATION BETWEEN THE UNIVERSITY AND THE PROPOSERSInformal Communications:From the date of issuance of this RFP until the Contract is executed with the selected proposer or when the University rejects all proposals, informal communications regarding this procurement shall cease. Informal communications shall include but not be limited to:Requests from the proposers to any department(s) at the University, for information, comments, speculation, etc.; andRequests from any department at the University, or any employee of the University for information, comments, speculation, etc.Formal Communications: From the date of issuance of this RFP until a Contract is executed with the selected proposer or when the University rejects all proposals, all communications between the University and the proposers will be formal, or as provided for in this RFP. Formal communications shall include but not be limited to:Questions from Proposers to CCSU – see Section 1.2Oral Presentations (if requested) Pre-Award NegotiationsANY FAILURE TO ADHERE TO THE PROVISIONS SET FORTH ABOVE MAY RESULT IN THE REJECTION OF ANY CONTRACTORS PROPOSAL OR CANCELLATION OF THIS RFP.1.2 SUBMISSION OF QUESTIONS Proposers shall submit all questions in writing to Charles Zsebik, Purchasing, via email to Charles.Zsebik@ccsu.edu. No verbal questions will be entertained. The deadline for submission of questions is 4:30 p.m., E.S.T., on April 13, 2021. Any questions and their answers shall be published as an addendum. See sections 1.0 and 1.1 for additional information on Addendums.Under no circumstances may any proposer or its representative contact any employee or representative of the University regarding the RFP or proposals, other than as provided in this section or Section 1.1 prior to the execution of the Contract. Strict adherence to this important procedural safeguard is required. Any violation of this condition may result in proposer being considered non-compliant and ineligible for award.1.3Reserved for future use1.4 SUBMISSION OF PROPOSALSProposers shall submit a clearly marked original plus three complete copies. Proposals shall be received by the CCSU Purchasing Department no later than 3:00 p.m. E.S.T., on April 29, 2021* at which time a representative of the Purchasing Department will announce publicly the names of those firms submitting proposals. No other public disclosure will be made until after the execution of the Contract. Proposals shall be mailed or hand delivered to:Charles Zsebik. Purchasing Department, Davidson Hall 2nd Floor Room 228Central Connecticut State University1615 Stanley StreetNew Britain, CT 06050-4010Any proposal received after 3:00 p.m. E.S.T. April 29, 2021 shall be rejected and will not be opened. The University does not take responsibility for any lost or misdirected mail.Faxed or emailed proposals shall not be acceptedThe outside cover of the package containing the proposal shall be marked:RFP 2021-21, Entertainments at CCSU, submitted by (Name of Contractor) * Note that in the event of university closing or early dismissal due to inclement weather this RFP will be due and opened at 3:00 PM on the next business day. Please call the University Snow Phone at 860-832-3333 for up to date information on cancellations or early closings.1.5RFP TERMS AND CONDITIONSThe terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The anticipated Contract will be, in form and substance, consistent with applicable University policy and regulations and State of Connecticut statutes and regulations regarding the creation and execution of such Contracts. The failure of any respondent to receive and/or examine the RFP, including all exhibits and attachments, document, form, addenda, or to acquaint itself with conditions there-existing, will not relieve it of any obligation with respect to its proposal or any executed Contract. The submission of a proposal shall be conclusive evidence and understanding of the University's intent to incorporate such terms and conditions into any subsequent Contract. 1.6 ADVERTISINGIn submitting a proposal, the Contractor agrees, unless specifically authorized in writing by an authorized representative of CCSU on a case by case basis, that it shall have no right to use, and shall not use, the name of Central Connecticut State University, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor b) to express or imply any endorsement of agency’s services; nor c) to use the name of the state, its officials or employees or the University seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b) above) except only to manufacture and deliver in accordance with this agreement such services as are hereby contracted by the University.1.7DISQUALIFICATION OF PROPOSALSThe University reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the work. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without further notice.A Proposer’s proposal may be disqualified for any one or more of the following reasons:The proposal shows any noncompliance with applicable law.The proposal is conditional, incomplete, or irregular in such a way as to make the proposal indefinite or ambiguous as to its meaning.The proposal has any provision affording the Contractor the right to accept or reject award.The Contractor is on the State of Connecticut Department of Labor Debarment List (current issue) at any time up to the execution of the Contract.The Contractor is currently in default or has been in default of any prior State of Connecticut Contract.The Contractor materially misrepresents information in their proposal.1.8RIGHTS RESERVEDCCSU reserves the right to award in part, to reject any and all proposals, in whole or in part, and to waive technical defects, irregularities and omissions if, in its judgment, the best interest of CCSU will be served. CCSU reserves the right to issue one award or more than one award, based on number and quality of proposals received and whichever is in the best interests of CCSU.1.9AWARD NEGOTIATIONSThe University reserves the right to request additional information or clarification on any information included in the Firms proposal. Prior to the award, the University may elect to conduct negotiations with the highest ranked proposer(s) for purposes which include:Resolving minor differences and informalitiesClarifying necessary details and responsibilitiesEmphasizing important issues and pointsReceiving assurances from proposersExploring ways to improve the final Contract1.10FORMATION OF CONTRACTSee Attachment A, for “Draft Boiler Plate Contract Language”. CCSU reserves the right to enter into negotiations with the selected Proposer(s) in an effort to reach a mutually satisfactory Contract that will be executed by both parties and will be based on this RFP, including the Draft Boiler Plate Contract Language, the RFP proposal submitted by the selected Proposer and the subsequent negotiation.The University reserves the right to award a Contract based on an offer which, in the sole opinion of the University, best fulfills or exceeds the requirements of this RFP and is deemed to be in the best interest of the University. The Contract, when duly executed, shall represent the entire agreement between the parties.1.11INSPECTION OF PROPOSALS AND CONFIDENTIAL INFORMATIONProposals may be available for public inspection after the Contract is signed by all parties. Information marked as “confidential” in any proposal shall be honored as such, to the extent allowable under the Freedom of Information Act.The University treats each Proposal as confidential until after the Contract is executed. At that time they become subject to disclosure under the Freedom of Information Act (FOIA). If a respondent wishes to supply any information, which it believes is exempt from disclosure under the FOIA the respondent should summarize such information in a separate envelope and each page submitted should clearly state "Confidential," but otherwise be presented in the same manner as the Proposal. However, any such information is provided entirely at the respondent's own risk and the University assumes no liability for any loss or damage which may result from the University's disclosure at any time of any information provided by the respondent in connection with its proposal.1.12TERM OF CONTRACTThe term of the Contract shall be for five (5) years, extending from July 1, 2021 through June 30, 2026. 1.13CONTRACT INVALIDATIONIf any provision of the Contract is found to be invalid, such invalidation will not be construed to invalidate the entire Contract.1.14 INDEMNIFICATION1.14.1 The Contractor shall indemnify, defend and hold harmless the State and its officers, representatives, agents, servants, employees, successors and assigns from and against any and all (1) claims arising, directly or indirectly, in connection with the Contract, including the acts of commission or omission (collectively, the “Acts”) of the Contractor or Contractor parties;? and (2) liabilities, damages, losses, costs and expenses, including but not limited to, attorneys’ and other professionals’ fees, arising, directly or indirectly, in connection with claims, Acts or the Contract.? The Contractor shall use counsel reasonably acceptable to the State in carrying out its obligations under this section.? The Contractor’s obligations under this section to indemnify, defend and hold harmless against claims includes claims concerning confidentiality of any part of or all of the Contractor’s bid, proposal or any records, any intellectual property rights, other proprietary rights of any person or entity, copyrighted or uncopyrighted compositions, secret processes, patented or unpatented inventions, articles or appliances furnished or used in the performance.? The Contractor shall not be responsible for indemnifying or holding the State harmless from any liability?arising?due to the negligence of the State or any third party acting under the direct control or supervision?of?the?State. The Contractor shall reimburse the State for any and all damages to the real or personal property of the State caused by the Acts of the Contractor or any Contractor parties.? The State shall give the Contractor reasonable notice of any such claims.The Contractor’s duties under this section shall remain fully in effect and binding in accordance with the terms and conditions of the Contract, without being lessened or compromised in any way, even where the Contractor is alleged or is found to have merely contributed in part to the Acts giving rise to the claims and/or where the State is alleged or is found to have contributed to the Acts giving rise to the claims.The Contractor shall carry and maintain at all times during the term of the Contract, and during the time that any provisions survive the term of the Contract, sufficient general liability insurance to satisfy its obligations under this Contract and at a minimum those prescribed in Section 2.4 of the Draft Boiler Plate Contract.? The Contractor shall name the State as an additional insured on the policy and shall provide a copy of the policy to the College/University prior to the effective date of the Contract.? The Contractor shall not begin performance until the delivery of the policy to the University. The University shall be entitled to recover under the insurance policy even if a body of competent jurisdiction determines that the University or the State is contributorily negligent.This section shall survive the termination of the Contract and shall not be limited by reason of any insurance coverage.? 1.14.2Liens: The successful Contractor shall keep the University free and clear from all liens asserted by any person or firm for any reason arising out of the furnishing of services or materials by or to the Contractor.1.14.3Actions of Contractor: The actions of the successful Contractor with third parties are not binding upon the University. The Contractor is not a division of the University, partner or joint venture of/with the University.1.15APPLICABLE LAW The terms and provisions of this RFP, and any ensuing Contract shall be governed by the laws of the State of Connecticut without regard to its principles of conflicts of laws.? The awarded Contractor shall at all times comply and observe all federal and state laws, local laws, ordinances and regulations which are in effect during the period of this Agreement and which in any manner affect the work or its conduct.1.16CONTRACT TERMINATION FOR CAUSE The University may terminate any resulting Contract for cause by providing a Notice to Cure to the Contractor citing the instances of noncompliance with the Contract.1.16.1The Contractor shall have ten (10) calendar days to reply to the Notice to Cure and indicate why the Contract should not be terminated and recommend remedies to be taken.1.16.2If the Contractor and the University reach an agreed upon solution, the Contractor shall then have thirty (30) calendar days after such remedy is reached to cure the noncompliance cited in the Notice to Cure.1.16.3 If a mutually agreed upon solution cannot be reached within ten (10) calendar days after receipt of Notice to Cure by the Contractor, the University reserves the right to terminate the Contract.1.16.4If the mutually agreed upon solution is not implemented within thirty (30) calendar days from the date of remedy, the University reserves the right to terminate the Contract. Or if the noncompliance recurs the university reserves the right to terminate the Contract without providing a Notice to Cure.1.17CONTRACT TERMINATION FOR CONVENIENCE1.17.1 Termination by the University: Except as provided in Section 1.17 and subject to the section intended to survive termination or expiration of this Agreement and subject to the parties’ payment obligations, this Agreement may be terminated by the University without cause or penalty at any time upon sixty (60) days written notice, sent to the Contractor by registered or certified mail. The resultant Contract shall remain in full force and effect for the entire term of the Contract period unless cancelled by the University, by providing the Contractor at least sixty (60) calendar day’s written notice of such intention. If the University elects to terminate the Contract pursuant to this provision, the Contract Administrator and/or designee shall notify the Contractor by certified mail, return receipt requested. Termination shall be effective as of the close of business on the date specified in the notice.1.17.2 Termination by the Contractor: Subject to those sections intended to survive termination or expiration of this Agreement and subject to the parties’ payment obligations, this Agreement may be terminated by the Contractor without cause or penalty at any time, upon one hundred twenty (120) days written notice, sent to the University by registered or certified mail. The resultant Contract shall remain in full force and effect for the entire term of the Contract period unless cancelled by the Contractor, by providing the University at least one hundred twenty (120) calendar day’s written notice of such intention. If the Contractor elects to terminate the Contract pursuant to this provision, the Contract Administrator and/or designee shall notify the University by certified mail, return receipt requested. Termination shall be effective as of the close of business on the date specified in the notice.1.18CONTRACT EXTENSIONAny award(s) arising from this RFP may be extended to the constituent units of the Board of Regent for Higher Education and the University of Connecticut. The use of this award is voluntary and contingent upon acceptance by the Contractor(s).Any subsequent contract(s) arising from this RFP may be extended to participating members of the Connecticut Colleges Purchasing Group (CCPG), upon approval of the Attorney General’s office. The use of this award is voluntary and contingent upon acceptance by the Contractor(s)).1.19EXECUTIVE ORDERSThe Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the Contract as if they had been fully set forth in it. At the Contractor’s request, the Client Agency shall provide a copy of these orders to the Contractor. The Contract may also be subject to Executive Order No. 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services, in accordance with their respective terms and conditions.For full text of the Executive Orders, see for future use1.21SUMMARY OF STATE ETHICS LAWSPursuant to the requirements of section 1-101qq of the Connecticut General Statutes, the summary of State ethic laws developed by the State Ethics Commission pursuant to section 181b of the Connecticut General Statutes shall be incorporated by reference and made a part of any awarded Contract as a result of this RFP as if the summary had been fully set forth in the Contract.?? 1.22DISCLOSURE OF RECORDSAny awarded Contract as a result of this RFP will be subject to the provisions of section 1-218 of the Connecticut General Statutes. In accordance with this statute, each Contract in excess of two million five hundred thousand dollars between a public agency and a person for the performance of a governmental function shall (a) provide that the public agency is entitled to receive a copy of records and files related to the performance of the governmental function, and (b) indicate that such records and files are subject to the Freedom of Information Act (FOIA) and may be disclosed by the public agency pursuant to FOIA. No request to inspect or copy such records or files shall be valid unless the request is made to the public agency in accordance with FOIA. Any complaint by a person who is denied the right to inspect or copy such records or files shall be brought to the Freedom of Information Commission in accordance with the provisions of sections 1-205 and 1206 of the Connecticut General Statutes.? 1.23NONDISCRIMINATIONAny awarded Contract as a result of this RFP is subject to the following nondiscrimination provisions(a)? For purposes of this Section, the following terms are defined as follows: “Commission” means the Commission on Human Rights and Opportunities;“Contract” and “contract” include any extension or modification of the Contract or contract; “Contractor” and “contractor” include any successors or assigns of the Contractor or contractor;“Gender identity or expression” means a person’s gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person’s physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person’s core identity or not being asserted for an improper purpose; “good faith” means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations;“good faith efforts” shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements;“marital status” means being single, married as recognized by the state of Connecticut, widowed, separated or divorced; “mental disability” means one or more mental disorders, as defined in the most recent edition of the American Psychiatric Association’s “Diagnostic and Statistical Manual of Mental Disorders”, or a record of or regarding a person as having one or more such disorders;“minority business enterprise” means any small Contractor or supplier of materials fifty-one percent or more of the capital stock, if any, or assets of which is owned by a person or persons:? (1)?who are active in the daily affairs of the enterprise, (2)?who have the power to direct the management and policies of the enterprise, and (3)?who are members of a minority, as such term is defined in subsection?(a) of Connecticut General Statutes § 32-9n; and“public works contract” means any agreement between any individual, firm or corporation and the State or any political subdivision of the State other than a municipality for construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway or other changes or improvements in real property, or which is financed in whole or in part by the State, including, but not limited to, matching expenditures, grants, loans, insurance or guarantees. For purposes of this Section, the terms “Contract” and “contract” do not include a Contract where each Contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, (2) a quasi-public agency, as defined in Conn. Gen. Stat. Section 1-120, (3) any other state, including but not limited to any federally recognized Indian tribal governments, as defined in Conn. Gen. Stat. Section 1-267, (4) the federal government, (5) a foreign government, or (6) an agency of a subdivision, agency, state or government described in the immediately preceding enumerated items (1), (2), (3), (4) or (5).(b)??(1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut; and the Contractor further agrees to take affirmative action to insure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by the Contractor that such disability prevents performance of the work involved; (2)?the Contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, to state that it is an “affirmative actionequal opportunity employer” in accordance with regulations adopted by the Commission; (3)?the Contractor agrees to provide each labor union or representative of workers with which the Contractor has a collective bargaining Agreement or other Contract or understanding and each vendor with which the Contractor has a Contract or understanding, a notice to be provided by the Commission, advising the labor union or workers’ representative of the Contractor's commitments under this section and to post copies of the notice in conspicuous places available to employees and applicants for employment; (4)?the Contractor agrees to comply with each provision of this Section and Connecticut General Statutes §§?46a-68e and 46a-68f and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes §§?46a-56, 46a68e and 46a-68f; and (5)?the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor as relate to the provisions of this Section and Connecticut General Statutes §?46a-56.? If the Contract is a public works Contract, the Contractor agrees and warrants that he or she will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works projects.(c)??Determination of the Contractor's good faith efforts shall include, but shall not be limited to, the following factors: The Contractor's employment and subcontracting policies, patterns and practices; affirmative advertising, recruitment and training; technical assistance activities and such other reasonable activities or efforts as the Commission may prescribe that are designed to ensure the participation of minority business enterprises in public works projects.(d)??The Contractor shall develop and maintain adequate documentation, in a manner prescribed by the Commission, of its good faith efforts.(e)??The Contractor shall include the provisions of subsection?(b) of this Section in every subcontract or purchase order entered into in order to fulfill any obligation of a Contract with the State and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission.? The Contractor shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes §?46a-56; provided if such Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter.(f)??The Contractor agrees to comply with the regulations referred to in this Section as they exist on the date of this Contract and as they may be adopted or amended from time to time during the term of this Contract and any amendments thereto.(g)??(1)?The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or the State of Connecticut, and that employees are treated when employed without regard to their sexual orientation; (2)?the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining Agreement or other Contract or understanding and each vendor with which such Contractor has a Contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers’ representative of the Contractor’s commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; (3)?the Contractor agrees to comply with each provision of this section and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes §?46a56; and (4)?the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor which relate to the provisions of this Section and Connecticut General Statutes §?46a-56.(h)??The Contractor shall include the provisions of the foregoing paragraph in every subcontract or purchase order entered into in order to fulfill any obligation of a Contract with the State and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission.? The Contractor shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes §?46a-56; provided, if such Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter.1.24CLAIMS AGAINST THE STATEThe awarded Contractor agrees that the sole and exclusive means for the presentation of any claim against the State arising from this Agreement shall be in accordance with Chapter 53 of the Connecticut General Statutes (Claims Against the State) and the Contractor further agrees not to initiate legal proceedings in any state or federal court in addition to, or in lieu of, said Chapter 53 proceedings.1.25OPEN ENROLLMENTThis is an “Open Enrollment” award. CCSU reserves the right to add entertainer services to contracts under this RFP if (1) an unmet need is identified, and (2) the added entertainer(s) can meet the requirements of this RFP. Any company or individual that submits proposals under the open enrollment (after the proposal due date stated above) shall abide by the same terms and conditions as are stated elsewhere in this RFP, and provide the same information requested. Section 2. Scope of Work2.1BACKGROUNDCCSU was founded in 1849 as the New Britain Normal School and is Connecticut’s oldest publicly supported institution of higher education. CCSU is a fully accredited four- year university with an enrollment of approximately 8,200 FT and 4,200 PT students. CCSU has historically encouraged its students to participate in organized activities that build friendships, create a sense of community, and promote a healthy way to have fun. The frequency and size of these types of activities and programs have increased over the past several years, as have the number of departments that wish to include these types of events for special occasions such as Freshman Orientation and Homecoming Weekend. Although the term(s) of the award of this contract shall follow State fiscal years (July 1 – June 30) the majority of the services shall be required during the academic years (approximately mid-August through late May every year). Services may be requested during summer months to accommodate special events. 2.2HISTORICAL DATAAs historical information on usage or needs, CCSU spent roughly the following on entertainment services over the past three fiscal years. During those three years CCSU had contracts with four different companies to provide entertainment services. The following numbers reflect total spend with the four companies. This information is provided for reference ONLY and is NOT a guarantee of future needs or obligations.7/1/2018 – 6/30/2019$63,2657/1/2019 – 6/30/2020$53,802 7/1/2020 to date$14,6502.3OBJECTIVESThe University is seeking bids from experienced and qualified vendors to furnish a variety of interactive entertainment and amusements for CCSU students and the campus community at large, including visiting parents, alumni, and friends. Although the entire campus community is normally invited to participate in these events and programs, the entertainments provided under the resulting award or awards will typically but not always be geared towards and appropriate for college-aged students. The successful company or companies will be able to offer and provide enough variety of options in their portfolio so as to generate and maintain interest, interaction and excitement among CCSU students. Note that the entertainments and amusements should be interactive and should involve student participation but may or may not include a product or promotional item that the student will “take away”.Some examples of successful past events and potential ideas for future events include, but are not limited to, caricature drawings, henna tattoos, photo tiles, photo crackerjack boxes, photo flip-flops, airbrush winter hats/scarves, tie dye shirts, spin art, and photo key chains. We would also be interested in seeing responses from companies that can provide amusements such as, but not limited to, bungee jumps, rock walls, bounce houses, inflatable activities, and mechanical amusements. These examples are presented for reference only in order to provide companies with a better idea of the types of entertainments desired. CCSU is NOT seeking acts such as DJ services, musical acts or comedians under this RFP.Section 3. Proposal RequirementsProposers shall have sufficient experience, resources and qualified personnel to adequately perform the prescribed service. Proposers shall submit evidence of qualifications as requested in the solicitation. If significant errors are found in the proposal, or if the proposal does not substantially conform to the requirements of the RFP, that proposal may be considered unresponsive and rejected.Proposals submitted unsigned or after the due date and time shall be rejected.The following requirements are presented as a minimum expectation for any Contractor’s proposal to be considered and are to be addressed in the Contractor’s response. If the proponent cannot meet or exceed these requirements, the University reserves the right to exclude their proposal from evaluation without further discourse or may enter into negotiations to mitigate any variances.3.1Proposal Preparation: a. Proposals shall be signed by an authorized representative of the Proposer. All information requested shall be submitted and failure to submit all information requested may result in your proposal being considered non-responsive and therefore, rejected.b. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on meeting all requirements and content clarity.Proposals shall be submitted following the sequence of the questions asked in section 3.2 and should be identified as a response to the specific question. All information which pertains to that question should be placed in that section. All pages of the proposal should be numbered. CCSU requests that Proposers use the section numbers, letter and headings from the RFP. Proposals that are not organized by section number and question corresponding with each section separated by a tab, risk elimination if the evaluators are unable to find where the RFP requirements are specifically addressed.The proposals should contain a table of contents that identifies each section and page numbers.Any RFP response, subsequent submittals and resultant Contract are subject to Freedom of Information Act (FOIA) Connecticut Generate Statute (CGS) Section 1-218. Ownership of all data, material and documentation originated and prepared for the University pursuant to the RFP shall belong exclusively to the University. Trade secrets or commercial or financial information given in confidence submitted by a Proposer shall not be subject to public disclosure, however, the Proposer must clearly identify on every page of its proposal the information that it considers confidential. In addition, a written notice must be provided that identifies the rationale for the confidentiality of the information and if the information is subsequently requested, the pages marked confidential will be handled in accordance with FOIA Statute. Labeling the entire contents of a proposal “confidential” is not acceptable and may result in rejection of the proposalEach proposal must include a table of contents with page numbers for each of the required components of the proposal.3.2Program Proposal:Respondents are to address each of the following sections separately and in the sequence provided below. It is the Proposer’s responsibility to ensure that ALL INFORMATION REQUESTED BELOW IS INCLUDED WITH YOUR PROPOSAL and responded to IN THE SEQUENCE PROVIDED unless specifically identified.Provide complete information on entertainments, amusements and/or programs that you would be able to provide to CCSU. If brochures will be part of your response, include two sets. Provide complete information on any additional amusements that would be available for you to provide to CCSU from a third party for which you would need to subcontract. Describe the nature of those arrangements. Include a list of those amusements and the names and locations of those subcontractors. Provide complete pricing information for each amusement, including any peripheral costs such as travel, supplies, up charge for third parties, etc. Provide information on your company and operations, including address and primary contact information. How long have you been providing these types of entertainments as your primary business interest? How many full time and part time employees? Explain your company’s ability and willingness to work with CCSU representatives to bring new ideas and new novelties for consideration, ensure fun, interactive and engaging programs. Describe your company’s booking and scheduling procedures, especially regarding the unique demands of a college schedule. Include your company’s cancellation policy. Would your company provide promotional materials for CCSU to use to generate awareness and interest in upcoming events (i.e. posters)? If so, explain. Program conductors who are professional, polite and engaging are important to CCSU. Explain your company policy on employee standards of conduct, specifically while conducting programs at CCSU. Provide details on your employee safety training programs, especially for amusements like rock walls, bungee jumps, etc. Explain your company’s safety policy and procedure, including items like schedules for equipment inspections.Provide your company’s safety record for the past three years, including a list of injuries sustained as a result of employee actions or equipment malfunction. Describe your contingency plans in case of emergency or “no show” SU may occasionally require that the CCSU logo (or a specific CCSU department logo) be printed on novelty or promotional items for specific events. Describe your ability to accommodate such requests and, if an additional cost would be provided, provide as much pricing information as is available at this time, with the understanding that all specifics are not known. Include information on any value added or other related services that your company would be able to offer or otherwise make available to CCSU if your company were to be awarded a contract as a result of this RFP. Section 4. Bid Evaluation CriteriaEvaluation – The award(s) of an Agreement to provide various entertainments at CCSU will be based upon a comprehensive review and analysis of all proposals by the RFP committee, and negotiation of the proposal which best meets the needs of the University. The contract award will be based on a points-earned matrix derived from a technical and financial evaluation. The award(s) shall be made to the most responsive bidder(s) offering the best value as determined by the University. All Vendors submitting proposals concur with this method of award and will not, under any circumstances or in any manner, dispute any award made using this method.The University will include in its evaluation: proposals, presentations (if requested), references and interviews. In addition, the award will be predicated upon the successful negotiation of the specific terms and conditions to be included in the resulting Agreement. The University will be the sole judge of the suitability of the proposed services.All proposals will be evaluated by a committee, which will use the specific evaluation criteria listed below. Proposals will be evaluated as to the vendor’s response to the following criteria:Criteria1. Qualifications and ExperienceCompany information, including location of company headquarters and any branch locations, length of time devoted to this type of business, number of employees, etc.Prior Experience including references Safety policies and procedures, including employee training, equipment inspection schedules, etc.Current clients list2. Proposed SolutionVendor’s ability to provide a wide variety of quality, engaging and suitable entertainments that will meet university expectations and the requirements described herein. Vendor’s booking and scheduling procedures, including cancellation policyVendor’s contingency plans in case of emergency or “no show” situations Ability to print CCSU (or other) logo on novelty or promotional items for specific eventsValue added or other related services offered or that would be available to CCSU3. Fee StructureInformation Required: Proposals should be presented by following the paragraph and numbering scheme of the RFP and provide the RFP statement as well as the response. Vendors should avoid simple statements such as “Will Comply” or “Yes”, and explain answers in full. Supplemental Information: As part of the weighted average review, the University may request the Vendor to supply, in writing, clarifications, additional documentation or information needed to fairly evaluate each proposal. Presentations: The University reserves the right, but is not obligated, to request that each proponent provide a formal presentation of its proposal at a date and time to be determined. If required by the University, it is anticipated that such presentation will not exceed two (2) hours. No proposer will be entitled to be present during, or otherwise receive any information regarding, any other presentation of any other proposer.Review of References: Each proposer is required to provide a list of references as requested above with which it has an Agreement to provide Residence Housing Management Software.At minimum, two educational institutions must be of the size and scope of the University. Please include name, title, telephone number and e-mail address of a contact person at each institution. The University reserves the right, but is not obligated to, contact and review the program of any institution by any proposer as a reference. The University will include in its evaluation: proposals, presentations (if requested), references and interviews. In addition, the award will be predicated upon the successful negotiation of the specific terms and conditions to be included in the Agreement. The University will be the sole judge of the suitability of the proposed Agreement.Requests for Clarification by the University: The University may request that any proponent clarify or supplement any information contained in any Proposal. Proposers are required to provide a written response within ten (10) business days of receipt of any request for clarification by the University.Appendix I. REFERENCES Proposals should include five institutions, of similar or the same size, where your organization has provided exclusive pouring rights services similar to those you’re proposing for CCSU. Any experience with ANY Connecticut State agency MUST be included here.Please include name, title, telephone number and e-mail address of a contact person at each institution. References may be checked electronically; the requirement for e-mail addresses is a mandatory requirement.References:InstitutionContactTelephone No.Reference #1E-mail:Reference #2E-mail:Reference #3E-mail:Reference #4E-mail:Reference #5E-mail:THIS PAGE HAS BEENLEFT BLANKINTENTIONALLYAppendix II. INSTRUCTIONS TO PROPOSERS Proposals must be addressed and delivered to the Purchasing Department, Central Connecticut State University, Davidson Hall room 228, 1615 Stanley Street, New Britain, CT 06050, on or before the time and date set for closing. Proposals should be in a sealed envelope marked:Name of Proposer:Title of Proposal:Various Entertainment Programs at CCSU RFP Number:2021-21Proposal Due Date:3:00 P.M., - April 29, 2021No telephone, telegraphic or facsimile proposals will be considered. Proposals should include one (1) original (signed in ink) and three complete copies. If brochures are to be part of your response, include four sets. C.Proposers may withdraw their proposals at any time prior to the time and date set for opening. No department, school, or office at the University has the authority to solicit or receive official proposals other than the Purchasing Department. All solicitation is performed under the direct supervision of the Purchasing Department and in complete accordance with University policies and procedures. The University reserves the right to conduct discussions with proposers. During this discussion period, the University will not disclose any information derived from the proposals or from discussions with other proposers. Once an award is made, the solicitation file, and the proposals contained therein, are in the public record and will be disclosed upon request. Submission of a proposal against this RFP is your acknowledgement that subjective criteria will be used in the evaluation of proposals. Award shall be made to the responsible proposer who is determined to be the most advantageous to the University. Price, although an important consideration, will not be the sole determining factor. Proposals must be provided on the Proposal Certification page. Proposals on any other form will be considered informal and will be rejected. Conditional proposals will not be considered. All proposals must be signed by an individual authorized to extend a formal proposal. Proposals that are not signed may be rejected. The University reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when it determines that it is in its best interest to do so. The University also reserves the right to hold all proposals for a period of 60 days after the opening date and the right to accept a proposal not withdrawn before the scheduled opening date. All proposals in response to this RFP are to be the sole property of the State and subjectto the provisions of section 1-19 of the Connecticut General Statutes. (re: Freedom of Information) Any alleged oral agreement or arrangement made by a vendor with any agency or employee will be superseded by the written agreement.SU reserves the right to correct clerical errors in the RFP or vendor proposal.L.No additions or changes to the original proposal will be allowed after submittal. While changes are not permitted, clarification at the request of the agency may be required at the bidder’s expense.M. Direct all inquiries relative to the conditions and specifications listed herein and any and all other communication related to this RFP to:Charles ZsebikPurchasing DepartmentDavidson Hall 228New Britain CT 06050Phone: (860) 832-0041Fax: (860) 832-2523Email: Charles.Zsebik@ccsu.eduAppendix III. PROPOSAL CERTIFICATIONRequest for Proposal 2021-21I certify that:?this proposal is a legal and binding offer and I have the authority to bind the proposer indicated below to the specific terms, conditions and technical specifications required in this RFP and offered in the proposer’s proposal. I understand that by submitting this proposal, the proposer indicated below agrees to provide the services described in the proposal.?the contents of the proposal are true and accurate and that the proposer has not made any knowingly false statements in the proposal. ?the proposal has been developed independently, without consultation or communication with any employee or consultant of CCSU who has worked on the development of this RFP, or with any person serving as a member of the evaluation committee, or with any other proposer or parties for the purpose of restricting competition.?this bid is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid; that the proposer has not solicited or induced any person, firm or corporation to refrain from bidding; and that the proposer has not sought by collusion to obtain any advantage over any other proposer or over the University.?we have read and understood the RFP and have submitted our proposal in accordance with the terms and conditions of the proposal specifications and agree to fulfill our legal obligations pursuant to the attached contractual provisions.______________________________ __________________(name or firm name) (phone no.)______________________________ __________________(address) (fax no.)______________________________ __________________(address) (federal I. D. no. or SSN)______________________________ __________________(signature) (date)______________________________(title) THIS PAGE HAS BEENLEFT BLANKINTENTIONALLYAppendix IV. REQUIRED FORMSCOMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT COMPLIANCE REGULATIONS NOTIFICATION TO BIDDERS (rev 09/17/07)The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a-60a of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a-81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes. According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . . (2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations. The awarding agency will consider the following factors when reviewing the bidder’s qualifications under the contract compliance requirements: (a) the bidder’s success in implementing an affirmative action plan; (b) the bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to 46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive; (c) the bidder’s promise to develop and implement a successful affirmative action plan; (d) the bidder’s submission of employment statistics contained in the “Employment Information Form”, indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and (e) the bidder’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations. INSTRUCTIONS AND OTHER INFORMATION The following two (2) sided BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the bidders compliance to Sections 4a-60 and 4a-60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the bidders good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract. 1) Definition of Small Contractor Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section, had gross revenues not exceeding ten million dollars in the most recently completed fiscal year, and at least fifty-one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company, and have the power to direct the management and policies of the company, except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) and (B) of subdivision 4a-60g CONN. GEN. STAT. 2) Description of Job Categories (as used in Part IV Bidder Employment Information) (Page 2) MANAGEMENT: Managers plan, organize, direct, and control the major functions of an organization through subordinates who are at the managerial or supervisory level. They make policy decisions and set objectives for the company or departments. They are not usually directly involved in production or providing services. Examples include top executives, public relations managers, managers of operations specialties (such as financial, human resources, or purchasing managers), and construction and engineering managers. BUSINESS AND FINANCIAL OPERATIONS: These occupations include managers and professionals who work with the financial aspects of the business. These occupations include accountants and auditors, purchasing agents, management analysts, labor relations specialists, and budget, credit, and financial analysts. MARKETING AND SALES: Occupations related to the act or process of buying and selling products and/or services such as sales engineer, retail sales workers, and sales representatives including wholesale. LEGAL OCCUPATIONS: In-House Counsel who is charged with providing legal advice and services in regards to legal issues that may arise during the course of standard business practices. This category also includes assistive legal occupations such as paralegal, legal assistants. COMPUTER SPECIALISTS: Professionals responsible for the computer operations within a company are grouped in this category. Examples of job titles in this category include computer programmers, software engineers, database administrators, computer scientists, systems analysts, and computer support specialists. ARCHITECTURE AND ENGINEERING: Occupations related to architecture, surveying, engineering, and drafting are included in this category. Some of the job titles in this category include electrical and electronic engineers, surveyors, architects, drafters, mechanical engineers, materials engineers, mapping technicians, and civil engineers. OFFICE AND ADMINISTRATIVE SUPPORT: All clerical-type work is included in this category. These jobs involve the preparing, transcribing, and preserving of written communications and records; collecting accounts; gathering and distributing information; operating office machines and electronic data processing equipment; and distributing mail. Job titles listed in this category include telephone operators, bill and account collectors, customer service representatives, dispatchers, secretaries and administrative assistants, computer operators and clerks (such as payroll, shipping, stock, mail and file). BUILDING AND GROUNDS CLEANING AND MAINTENANCE: This category includes occupations involving landscaping, housekeeping, and janitorial services. Job titles found in this category include supervisors of landscaping or housekeeping, janitors, maids, grounds maintenance workers, and pest control workers. CONSTRUCTION AND EXTRACTION: This category includes construction trades and related occupations. Job titles found in this category include boilermakers, masons (all types), carpenters, construction laborers, electricians, plumbers (and related trades), roofers, sheet metal workers, elevator installers, hazardous materials removal workers, paperhangers, and painters. Paving, surfacing, and tamping equipment operators; drywall and ceiling tile installers; and carpet, floor and tile installers and finishers are also included in this category. First line supervisors, foremen, and helpers in these trades are also grouped in this category. INSTALLATION, MAINTENANCE AND REPAIR: Occupations involving the installation, maintenance, and repair of equipment are included in this group. Examples of job titles found here are heating, ac, and refrigeration mechanics and installers; telecommunication line installers and repairers; heavy vehicle and mobile equipment service technicians and mechanics; small engine mechanics; security and fire alarm systems installers; electric/electronic repair, industrial, utility and transportation equipment; millwrights; riggers; and manufactured building and mobile home installers. First line supervisors, foremen, and helpers for these jobs are also included in the category. MATERIAL MOVING WORKERS: The job titles included in this group are Crane and tower operators; dredge, excavating, and lading machine operators; hoist and winch operators; industrial truck and tractor operators; cleaners of vehicles and equipment; laborers and freight, stock, and material movers, hand; machine feeders and offbearers; packers and packagers, hand; pumping station operators; refuse and recyclable material collectors; and miscellaneous material moving workers. PRODUCTION WORKERS: The job titles included in this category are chemical production machine setters, operators and tenders; crushing/grinding workers; cutting workers; inspectors, testers sorters, samplers, weighers; precious stone/metal workers; painting workers; cementing/gluing machine operators and tenders; etchers/engravers; molders, shapers and casters except for metal and plastic, and production workers. 3) Definition of Racial and Ethnic Terms (as used in Part IV Bidder Employment Information) White (not of Hispanic Origin)- All persons having origins in any of the original peoples of Europe, North Africa, or the Middle East. Black(not of Hispanic Origin)- All persons having origins in any of the Black racial groups of Africa. Hispanic-All persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race. Asian or Pacific Islander- All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This area includes China, India, Japan, Korea, the Philippine Islands, and Samoa. American Indian or Alaskan Native- All persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition. BIDDER CONTRACT COMPLIANCE MONITORING REPORT (Page 3) PART I - Bidder InformationCompany Name Street Address City & State Chief Executive Bidder Federal Employer Identification Number_________________________________OrSocial Security Number_____________________ Major Business Activity (brief description) Bidder Identification (response optional/definitions on page 1) -Bidder is a small contractor. Yes__ No__ -Bidder is a minority business enterprise Yes__ No__ (If yes, check ownership category) Black___ Hispanic___ Asian American___ American Indian/Alaskan Native___ Iberian Peninsula___ Individual(s) with a Physical Disability___ Female___ -Bidder is certified as above by State of CT Yes__ No__ - DAS Certification Number ____________________________ Bidder Parent Company (If any)Other Locations in Ct. (If any)PART II - Bidder Nondiscrimination Policies and Procedures Does your company have a written Affirmative Action/Equal Employment Opportunity statement posted on company bulletin boards? Yes__ No__ 7. Do all of your company contracts and purchase orders contain non-discrimination statements as required by Sections 4a-60 & 4a-60a Conn. Gen. Stat.? Yes__ No__ 2. Does your company have the state-mandated sexual harassment prevention in the workplace policy posted on company bulletin boards? Yes__ No__ 8. Do you, upon request, provide reasonable accommodation to employees, or applicants for employment, who have physical or mental disability? Yes__ No__ 3. Do you notify all recruitment sources in writing of your company’s Affirmative Action/Equal Employment Opportunity employment policy? Yes__ No__ 9. Does your company have a mandatory retirement age for all employees? Yes__ No__ 4. Do your company advertisements contain a written statement that you are an Affirmative Action/Equal Opportunity Employer? Yes__ No__ 10. If your company has 50 or more employees, have you provided at least two (2) hours of sexual harassment training to all of your supervisors? Yes__ No__ NA__ 5. Do you notify the Ct. State Employment Service of all employment openings with your company? Yes__ No__ 11. If your company has apprenticeship programs, do they meet the Affirmative Action/Equal Employment Opportunity requirements of the apprenticeship standards of the Ct. Dept. of Labor? Yes__ No__ NA__ 6. Does your company have a collective bargaining agreement with workers? Yes__ No__ 6a. If yes, do the collective bargaining agreements contain non-discrimination clauses covering all workers? Yes__ No__ 12. Does your company have a written affirmative action Plan? Yes__ No__ If no, please explain. 6b. Have you notified each union in writing of your commitments under the nondiscrimination requirements of contracts with the state of Ct? Yes__ No__ 13. Is there a person in your company who is responsible for equal employment opportunity? Yes__ No__ If yes, give name and phone number. _______________________________________Part III - Bidder Subcontracting Practices 1. Will the work of this contract include subcontractors or suppliers? Yes__ No__ 1a. If yes, please list all subcontractors and suppliers and report if they are a small contractor and/or a minority business enterprise. (defined on page 1 / use additional sheet if necessary) 1b. Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a. above? Yes__ No__ PLEASE COMPLETE REVERSE SIDEPART IV - Bidder Employment Information Date: (Page 4) JOB CATEGORY * OVERALL TOTALS WHITE (not of Hispanic origin) BLACK (not of Hispanic origin) HISPANIC ASIAN or PACIFIC ISLANDER AMERICAN INDIAN or ALASKAN NATIVE Male Female Male Female Male Female Male Female Male Female Management Business & Financial Ops Marketing & SalesLegal OccupationsComputer SpecialistsArchitecture/EngineeringOffice & Admin SupportBldg/ Grounds Cleaning/MaintenanceConstruction & ExtractionInstallation , Maintenance & RepairMaterial Moving WorkersProduction OccupationsTOTALS ABOVE Total One Year Ago FORMAL ON THE JOBTRAINEES (ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE) Apprentices Trainees * NOTE: Job categories can be changed or added to (ex. Sales can be added or replace a category not used in your company)PART V - Bidder Hiring and Recruitment Practices 1. Which of the following recruitment sources are used by you? (Check yes or no, and report percent used) 2. Check (X) any of the below listed requirements that you use as a hiring qualification (X) 3. Describe below any other practices or actions that you take which show that you hire, train, show that you hire, train and promote employees without discrimination SOURCE YES NO % of applicants provided by source State Employment Service Work ExperiencePrivate Employment Agencies Ability to Speak or Write EnglishSchools and Colleges Written Tests Newspaper Advertisement High School DiplomaWalk Ins College DegreePresent Employees Union Membership Labor Organizations Personal RecommendationMinority/Community Organizations Height or WeightOthers (please identify) Car Ownership Arrest RecordCertification (Read this form and check your statements on it CAREFULLY before signing). I certify that the statements made by me on this BIDDER CONTRACT COMPLIANCE MONITORING REPORT are complete and true to the best of my knowledge and belief, and are made in good faith. I understand that if I knowingly make any misstatements of facts, I am subject to be declared in non-compliance with Section 4a-60, 4a-60a, and related sections of the CONN. GEN. STAT. Appendix V. RFP RESPONSE CHECK LISTA COMPLETE BID RESPONSE WILL INCLUDE THE SUBMISSION OF ALL THE ATTACHMENTS LISTED BELOW. PARTIAL ANSWERS AND/OR MISSING ATTACHMENTS MAY DEEM YOUR RESPONSE AS NON-COMPLIANT. NON-COMPLIANT BIDS ARE DISQUALIFIED FROM CONSIDERATION. [ ]Signed Proposal Certification (Appendix III)[ ]Pricing [ ]Form of Proposal (complete response to requirements in Section 3.1)[ ]References (Appendix I), including past or current contracts with the State of Connecticut or its agencies[ ]Administrative Forms – CHRO Bidder Contract Compliance Monitoring Report Nondiscrimination CertificateConnecticut State University SystemCentral Connecticut State UniversityEastern Connecticut State UniversitySouthern Connecticut State UniversityWestern Connecticut State UniversitySystem OfficeAppendix VII STANDARD TERMS AND CONDITIONSDEFINITIONS The following words, when used herein, shall have the following meanings:1.“Contract” shall mean any agreement negotiated by and between CSU and the contractor selected by CSU as the result of a request for proposal, request for quotation, or request for bid, including, but not limited to, a personal service agreement or purchase order. 2.“CSU” shall refer to the Connecticut State University System, which is comprised of Central Connecticut State University, Eastern Connecticut State University, Southern Connecticut State University, Western Connecticut State University and the System Office, collectively and individually, as the context requires.3.“Person” shall mean an individual, partnership, corporation or other business entity, as the context requires. 4.“Proposal” shall mean a response to a request for proposal, request for bid, or request for quotation. 5.“Proposer” shall mean a contractor that submits a response to a request for proposal, request for bid, or request for quotation.6.“RFP” shall mean a request or invitation for proposal, bid, or quotation, as applicable.II.TERMS AND CONDITIONS RELATED TO REQUESTS FOR PROPOSALS A.General Conditions1.CSU reserves the right to amend or cancel an RFP prior to the date and time for the opening of proposals. CSU, in its sole discretion, reserves the right to accept or reject any and all proposals, in whole or in part, and to waive any technicality in any proposal submitted, and to accept any part of a proposal deemed to be in the best interest of CSU.2.Proposals received from proposers debarred by the State of Connecticut will not be considered for award.3.CSU does not commit to specific volumes of activity, nor does it guarantee the accuracy of statistical information provided in the RFP. Such information is supplied to proposers for reference only. 4.All responses to the RFP shall be and remain the sole property of CSU.5.Each proposer shall bear all costs associated with proposer’s response to an RFP, including, but not limited to, the costs of any presentation and/or demonstration required by CSU. In addition, answers or clarifications sought by CSU arising out of or in connection with the proposal shall be furnished by the proposer at the proposer’s expense.6.CSU reserves the right to negotiate, as it may deem necessary, with any or all of the proposers that submit proposals.7.Any alleged oral agreement or arrangement made by any proposer with CSU or any employee thereof shall not be binding.B.Submission of Proposals 1.Proposals must be submitted on forms supplied by CSU. Telephone, facsimile, or email proposals will not be accepted in response to an RFP. 2.The time and date proposals are to be received and opened are stated in each RFP issued by CSU. Proposals received in the applicable CSU purchasing department after the date and time specified in the RFP will be returned to the proposer unopened. Proposal amendments received by CSU after the time specified for opening of proposals shall not be considered. 3.All proposals must be addressed to the location designated in the RFP. Proposal envelopes must clearly state the proposal number as well as the date and time of the opening of the proposals, as stated in the RFP. The name and address of the proposer must appear in the upper left hand corner of the envelope. 4.Proposals must be computer prepared, typewritten or handwritten in ink. Proposals submitted in pencil will be rejected. 5.Proposers must answer all the questions set forth in the RFP using the outline and numbering scheme set forth therein. Proposers must furnish all information requested in the RFP and supply all materials required for consideration. Failure of the proposer to answer all questions and supply all information and materials requested may be grounds for rejection of the proposal. 6.All proposals must be signed by a person duly authorized to sign proposals on behalf of the proposer. All signatures on the proposal must be original. Proposals bearing stamp signatures will be rejected. Unsigned proposals will be rejected. 7.Alterations or corrections to the proposal must be initialed by the person signing the proposal or his or her authorized designee. All initials on alterations or corrections to the proposal must be original. In the event that an authorized designee initials an alteration or correction, the proposer must submit a written authorization from the proposal’s signatory to the authorized designee, authorizing the designee to make the alteration or correction. Failure to submit such an authorization shall result in rejection of proposal as to those items altered or corrected and not initialed. 8.Conditional proposals are subject to rejection in whole or in part, in the sole discretion of CSU. A conditional proposal is defined as one that limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the RFP.9.Alternate proposals will not be considered by CSU, unless otherwise noted on the RFP or on the proposal form. An alternate proposal is defined as one that is submitted in addition to the proposer’s primary response to the RFP. 10.CSU does not sponsor any one manufacturer’s products, but lists equipment by name and model number to designate the quality and performance level desired. Proposers may propose substitutes similar in nature to the equipment specified. The substitute must, in the sole determination of CSU, be equal in quality, durability, appearance, strength and design to the equipment or product specified in the RFP, or offer a clear advantage to CSU because of improved or superior performance. All proposals including equipment or product substitutes must be accompanied with current descriptive literature on, and data substantiating, the equal or superior nature of the substitute. All final decisions concerning substitutes will be made by CSU prior to any award. The word substitute shall not be construed to permit substantial departure from the detailed requirements of the specifications. 11.Each proposer’s prices must be firm for a period up to 60 days from date of the opening of proposals. Prices must be extended in decimal, not fraction, must be net, and must include transportation and delivery charges, fully prepaid by the contractor, to the destination specified in the proposal, and subject only to cash discount. 12.Pursuant to Section 12-412 of the Connecticut General Statutes, the State of Connecticut is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Accordingly, such taxes must not be included in proposal prices. 13.If there is a discrepancy between a unit price and an extended price, the unit price will govern.14.By submitting a proposal, the proposer asserts that the offer and information contained therein is in all respects fair and without collusion or fraud and was not made in connection with any competing proposer’s submission of a separate response to the RFP. By submitting a proposal, the proposer further asserts that it neither participated in the formation of CSU’s solicitation development process nor had any knowledge of the specific contents of the RFP prior to its issuance, and that no employee of CSU participated directly or indirectly in the preparation of the proposer’s proposal.15.It is the proposer’s responsibility to check the website of the State of Connecticut Department of Administrative Services (das.state.ct.us/Purchase/Portal/Portal_Home.asp) for changes prior to the proposal opening. It is the responsibility of the proposer to obtain all information related to proposal submission including, without limitation, any and all addenda or supplements required. 16.Any person contemplating submitting a proposal who is in doubt as to the true meaning of, or is in need of clarification of, any part of the RFP or the specifications set forth therein, must submit a written request for clarification to CSU. The proposer may rely only upon a response to a request for clarification set forth in writing by CSU. 17.Proposals for the provision of services must include the cost of obtaining all permits, licenses, and notices required by the city or town in which the services is to be provided, and the State and Federal governments..18.Each proposer must complete and submit with its proposal the following non-discrimination and affirmative action forms: the Notification to Proposers, Contract Compliance, and EEO-1. It shall not be sufficient to declare or state that such forms are on file with the State of Connecticut. Failure to include the required forms shall result in rejection of the proposal. C.Samples1.Samples, when required by the RFP, must be submitted strictly in accordance with the requirements of the RFP. 2.Any and all required samples shall be furnished by the proposer at no cost to CSU. All samples, unless otherwise indicated, will become the property of CSU and will not be returned to the proposer unless the proposer states in the proposal that the sample’s return is requested. A sample will be returned on the request of the proposer if the sample has not been rendered useless or beyond its useful life. The proposer must pay the costs associated with the return of any sample. Samples may be held by CSU for comparison with actual product deliveries. 3.The making of chemical and physical tests of samples submitted with proposals shall be made in the manner prescribed by CSU.D.Bonding Requirements / Guaranty or SuretyThere are no bond requirements in this RFP.III.CONTRACT AWARD1.All proposals properly submitted will be opened and read publicly. Upon award, the proposals are subject to public inspection. CSU will not prepare abstracts of proposals received for distribution, nor will information concerning the proposals received be conveyed by telephone. 2.Award will be made to the lowest responsible qualified proposer who complies with the proposal requirements. Price alone need not be the sole determining factor for an award. Other criteria, listed in the RFP, may be considered by CSU in the award determination. 3.CSU reserves the right to grant an award and/or awards by item, or part thereof, groups of items, or all items of the proposal and to waive minor irregularities and omissions if, in CSU’s judgment, the best interests of CSU or the State of Connecticut will be served.4.CSU reserves the right to correct inaccurate awards resulting from its administrative errors. 5.The Award Notice and Offer (to enter into a formal contract) shall be sent to the awarded proposer by first class certified mail, return receipt requested, to the address provided in the awarded proposal, or by overnight courier. The Notice and Offer shall constitute an offer by CSU to enter into negotiations to come to a formal contract agreement. If the proposer, within ten (10) business days of receipt of said Notice and Offer, declines to begin contract negotiations, then the offer to negotiate a contract may be withdrawn and an offer to negotiate a contract extended to the next lowest responsible qualified proposer, and so on until a contract is negotiated and executed. 6.Each proposal submitted shall constitute an offer by the proposer to furnish any or all of the commodities or services described therein at the prices given and in accordance with conditions set forth in the proposal, the RFP, and these “Standard Terms and Conditions.” Acceptance and resulting contract formation shall be in a formal written document authorized by CSU’s Purchasing Department and where applicable, approved by the Attorney General, and shall comprise the entire agreement between the proposer and CSU. IV.TERMS AND CONDITIONS RELATED TO CONTRACT WITH SUCCESSFUL PROPOSERBy submitting a response to the RFP, the proposer agrees that any contract negotiated between it (if the successful proposer), as contractor, and CSU may contain the following provisions, as deemed applicable by CSU:A.General Conditions1.Any product developed and accepted by CSU under a contract awarded as a result of an RFP shall be sole property of CSU, unless stated otherwise in the contract.2.Data collected or obtained by the contractor in connection with the performance of the contract shall not be shared with any third party without the express written approval of CSU.3.The contractor shall defend, indemnify and hold harmless CSU, its officers and employees, against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, monetary loss, interest, attorney’s fees, costs and expenses of whatsoever kind or nature arising out of the performance of the agreement, including those arising out of injury to or death of contractor’s employees or subcontractors, whether arising before, during or after completion of the services thereunder and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part, by reason of any act, omission, fault or negligence of contractor or its employees, agents or subcontractors. Without limiting the foregoing, the contractor shall defend, indemnify and hold CSU and the State of Connecticut harmless from liability of any kind for the use of any copyright or un-copyrighted composition, secret process, patented or unpatented invention furnished or used in the performance of the contract. This indemnification shall be in addition to the warranty obligations of the contractor and shall survive the termination or cancellation of the contract or any part thereof. 4.The contactor shall: (i) guarantee its products against defective materials and workmanship; (ii) repair damage of any kind, for which it is responsible, to CSU’s premises or equipment, to its own work or to the work of other contractors; (iii) obtain and pay for all applicable licenses, permits, and notices; (iv) give all notices and comply with all requirements of the municipality in which the service is to be provided and of the State and federal governments; and (v) carry proper and sufficient insurance to protect the State from loss.5.The contract shall be interpreted and governed by the laws of the State of Connecticut, without regard to its principles of conflicts of laws.6.The contractor agrees that it shall be subject to and abide by all applicable federal and state laws and regulations. 7.The contractor agrees that the sole and exclusive means for the presentation of any claim against the State of Connecticut, the Connecticut State University or the Board Of Trustees arising from a contract with CSU, shall be in accordance with the provisions of Chapter 53 of the Connecticut General Statutes (Claims Against the State) and that no additional legal proceedings will be initiated in any state or federal court in addition to, or in lieu of, said Chapter 53 proceedings. 8.The contractor agrees that CSU shall have and retain sole and exclusive right and title in and to the forms, maps, and/or materials produced for CSU pursuant to the contract, including all rights to use, distribute, sell, reprint, or otherwise dispose of same. The contractor further agrees that it shall not copyright, register, distribute, or claim any rights in or to said maps and/or materials or the work produced under the contract.9.The contractor or subcontractor, as applicable, shall offer and agree to assign to CSU all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. 15, or under Chapter 624 of the general statutes, arising from the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract; such assignment shall be made and become effective at the time the contract is executed by the parties, without further acknowledgment by them.10.The contractor shall not assign or otherwise dispose of the contract or its right, title or interest therein, or its power to execute such contract, to any other person without the prior written consent of CSU.11.CSU reserves the right to inspect commodities for conformance with proposal specifications. When commodities are rejected by CSU, said commodities shall be removed by the contractor, at the contractor’s expense, from the CSU premises within forty-eight (48) hours after notification of such rejection, unless public health and safety require immediate destruction or other disposal of such rejected delivery. Rejected items left longer than forty-eight (48) hours shall be considered abandoned by the contractor and CSU shall have the right to dispose of them as its own property. 12.If any provision, term or condition of the contract is prohibited, invalid, or unenforceable then that provision, term or condition shall be ineffective to the extent of the prohibition, invalidity, or prohibition without invalidating the remaining provisions, terms and conditions unless it materially alters the nature or intent thereof.13.Should the terms of any purchase order or invoice issued in connection with the contract conflict with the terms of the contract, the terms of the contract shall prevail.14.Failure of the contractor to deliver commodities or perform services as specified in the contract will constitute authority for CSU to purchase these commodities or services on the open market. The contractor shall promptly reimburse CSU for excess costs incurred by CSU due to these purchases, and these purchases shall be deducted by CSU from the quantities contracted for.15.No right or duty, in whole or in part, of the contractor under the contract may be assigned or delegated without the prior written consent of CSU. The subcontracting or assignment of any of contractor’s obligations under the contract to a subcontractor shall require the prior written approval of CSU.16.Upon termination of the contract by CSU, the contractor shall both immediately discontinue all services (unless the notice directs otherwise) and deliver to CSU all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the contractor in performing its duties under the contract, whether completed or in progress. All such documents, information, and materials shall become the property of CSU. 17.The State of Connecticut shall assume no liability for payment for services under the terms of the contract until the contractor is notified that the contract has been accepted by CSU and, if applicable, approved by the Office of Policy and Management (“OPM”) or the Department of Administrative Services (“DAS”) and by the Attorney General of the State of Connecticut.B.Insurance1.Before commencing to perform services pursuant to the contract, the contractor shall obtain, at its own cost and for the duration of the contract, the following insurance:(a)Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Coverage shall include Premises and Operations, Independent Contractors, Products and Completed Operations, Contractual Liability and Broad Form Property Damage coverage. If a general aggregate is used, the general aggregate limit shall apply separately to the project or the general aggregate limit shall be twice the occurrence limit. (b)Automobile Liability: $1,000,000 combined single limit per accident for bodily injury. Coverage extends to owned, hired and non-owned automobiles. If the contractor does not own an automobile, but one is used in the execution of the contract, then only hired and non-owned coverage is required. If a vehicle is not used in the execution of the contract then automobile coverage is not required. (c)Professional Liability: $1,000,000 limit of liability. (d)Workers’ Compensation and Employers Liability: Statutory coverage in compliance with the laws of the State of Connecticut. Coverage shall include Employer’s Liability with minimum limits of $100,000 each accident, $500,000 Disease – Policy limit, $100,000 each employee. An Excess Liability/Umbrella Policy may be used to meet the minimum limit guidelines.2.The contractor shall provide copies of its Certificates of Insurance to CSU, if requested to do so. The Certificates shall include the following:(a)The certificate shall clearly identify the State of Connecticut, its officers, officials, employees, agents, boards and commissions as Additional Insured. The coverage shall contain no special limitations on the scope of protection afforded to the State. (b)The certificate shall clearly indicate the project name and project number or some easily identifiable reference to the relationship to the State. 3.The Certificates shall be signed by a person authorized by that insurer to execute contracts on its behalf. The certificate Accord Form 25 Certificate shall indicate a minimum thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage. 4.The contractor shall assume responsibility for payment of any and all deductibles applicable to the insurance policies described in Section IV.B.1 above. 5.The contractor’s insurer shall have no right of recovery or subrogation against the State and the described insurance shall be primary coverage. 6.Each required policy of insurance shall provide that it shall not be suspended, voided, cancelled or reduced except after thirty (30) days’ prior written notice sent by certified mail to CSU. 7."Claims Made" coverage shall be unacceptable, with the exception of Professional Liability. C.BondsThere are no bond requirements in this RFP.D.Delivery1.Unless otherwise specified in the proposal, all products and equipment delivered pursuant to the contract shall be new and shall include any and all manufacturer’s warranties.2.Delivery shall be to the point specified in the contract.3.All deliveries shall display, in plain sight, any related Purchase Order or Reference/Delivery Number. Failure to display said number may cause the shipment to be rejected and returned at the contractor’s expense.4.All deliveries shall be in compliance with Sections 22a-194 to 22a-194g of the Connecticut General Statutes related to product packaging.5.Deliveries shall be subject to reweighing on official sealed scales designated by the State and payment shall be made on the basis of net weight of materials received.6.Payment terms are net forty-five (45) days after receipt of goods or invoice, whichever is later. State of Connecticut certified small or minority contractors are payable under terms net thirty (30) days. 7.Monies owed to CSU or the Department of Revenue Services (DRS) by the contractor shall be deducted from current obligations. E.Inspection and Tests1.The inspection of all commodities and the making of chemical and physical tests of samples of deliveries to determine whether or not the contract specifications are being complied with shall be made in the manner prescribed by CSU.2.Any item that fails in any way to meet the terms or specifications set forth in the contract is subject to be paid for at an adjusted price or rejected, in the discretion of CSU. 3.After delivery and installation of any equipment provided pursuant to the contract, the contractor shall certify to CSU that the equipment has been properly installed and is ready for use. Thereafter, for a test period of sixty (60) days, CSU shall operate the system in accordance with its normal operating practices. The acceptance test shall determine if the equipment’s operating characteristics meet the performance standards set forth in the contract. Central Connecticut State University is an equal opportunity employer.The University will not knowingly do business with any bidder, contractor, subcontractor or supplier of materials found to be in violation of any state or federal antidiscrimination law.THIS PAGE HAS BEENLEFT BLANKINTENTIONALLYAppendix VIIRFP 2021-21Employee Standards of ConductCCSU has developed specific standards of conduct deemed necessary to ensure the orderly and efficient performance of duties and services at the University and to protect the health, safety and welfare of all members of the University community. In accordance with those standards, the following items are strictly prohibited:?1.Use or possession of drugs or alcohol;?2.Possession of firearms;?3.Smoking in Agency buildings;?4.Harassment (Sexual, racial or otherwise) or intimidation of any member of the University community;?5.Violation of applicable traffic or public safety regulations or of Agency rules and procedures;?6.Unauthorized use of Agency vehicles, equipment or property;?7.Use of University telephones for personal business;?8.Removal or theft of University property;9.Unauthorized duplication or possession of University keys;?10.Transfer of personal identification card or of parking pass to unauthorized personnel;?11.Conduct or behavior that endangers the health, safety and welfare of any member of the public or of the University community;?12.Interference with the work of other employees;?13.Work attire other than the specified uniform;?14.Loud, vulgar behavior or the use of profanity;?CCSU may, at its discretion, recommend discharge of any employee of the Contractorfound to be in violation of these standards, or in violation of other standards adopted by CCSU from time to time, as required to protect the health, safety and welfare of the University community.Background Checks Letter Appendix VIII Employee Background Check LetterTo all interested partiesFebruary 26, 2021In an effort to provide the safest possible environment for our students, faculty and staff while recognizing that many of the services required to operate the university are provided by employees of private companies and as such are not directly subject to the Connecticut State University System Pre-Employment Background Verification Policy (dated March 4, 2005), CCSU is incorporating the following language into all its ongoing service contracts – The Contractor shall undertake at their own expense a nationwide background check of any employee(s) who will be working on Institution’s campus pursuant to this Agreement. Such background checks shall be conducted prior to working on Institution’s campus. The contractor is to report to the University any findings that constitutes any felony conviction, child abuse registry or sex abuse registry incidents involving a Contractor employee(s). The Institution reserves the right to not allow any Contractor employee(s) who falls into any of the above-mentioned categories to work on its campus and will communicate those decisions in writing to the Contractor. Additionally the Contractor is to require all its employee(s) who work on the Institution’s campus to report any felony convictions or child abuse or sex registry requirements that are placed on said employee(s) with-in (48) hours of knowledge of the event.SSC Inc, 25 Controls Dr, Shelton CT 06484 holds the CSUS contract for employment screening services. To maintain quality and consistency it is strongly suggested that contractors use SSC for their background checks. The contact person at SSC is Maribeth Martino. Maribeth can be reached at 203-925-6192.At SSC’s discretion background checks may be conducted for states other than Connecticut if the individual’s residence history warrants. All background checks shall be maintained by the contractor as part of the employee’s records and shall be made available to CCSU immediately upon request.Sincerely Charles Zsebik Purchasing Manager Phone(860) 832-0041

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