State of new hampshire

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Last Updated 3/30/2015 LMR

STATE OF NEW HAMPSHIRE Dept. of Administrative Services Div. of Procurement and Support Services Bureau of Purchase and Property

State House Annex Concord, New Hampshire 03301


Date: January 11, 2018

Generator Maintenance and Repair Services



TriState Generator 96 North Road Kinston, NH 03848

VENDOR # : 271332 B001

Scott Scherbon Email: genr8rpower@ Phone: 978-891-2455

October 26, 2016 Through: August 31, 2019

Net 30

Jeff Haley, Purchasing Agent 603-271-2202 Jeffrey.Haley@





Facility Name

Adjutant General's Dept. Adjutant General's Dept. Adjutant General's Dept. Adjutant General's Dept. DAS/Bureau Court Facilities DAS/Bureau Court Facilities DAS/Bureau Court Facilities Dept. of Corrections Dept. of Corrections DHHS/DJJS DHHS/DJJS DHHS/DJJS DHHS/DJJS DHHS/DJJS DOS State Police DOS State Police DOS State Police DOT ? Turnpikes DOT ? Turnpikes DOT ? Turnpikes DOT ? Turnpikes DOT ? Turnpikes DOT ? Turnpikes DOT District 4 Maint. DOT District 5 DOT District 5 DOT District 5 NH Employment Security NH Employment Security NH F & G NH F & G NH state Liquor Commission DAS/Bureau Court Facilities DAS/Bureau Court Facilities DES DOS State Police DOS State Police DOT DOT DOT DOT ? Bridge Maint DOT - Traffic DOT ? Turnpikes DOT ? Turnpikes DOT ? Turnpikes DOT District 5 DOT District 5

Hillsboro RC Manchester RC Milford RC Nashua Armory Hillsborough Courthouse N Merrimack Courthouse Hillsborough Courthouse S NH State Prison Women NH State Prison Women SYSC SYSC SYSC SYSC SYSC Troop B Milford DMV/EMS Miller park Bedford Exit 10 Merrimack Maintenance Exit 12 Northbound Exit 12 Southbound Exit 11 Toll MB 404-Hillsborough PS 511 Bedford PS 527 Manchester PS 510 Milford Manchester Office NHES Milford Hatchery Milford Hatchery Store #69 Rockingham Cty Court Rockingham Cty Court Pease Tradeport Warner Hill Troop A Bridge Maintenance Bridge Maintenance DOT Bridge Maintenance Hampton River Bridge NH 101 Exit 11 Signals Hampton Maintenance Hampton Side Road Hampton Main Road PS 528 Derry PS 525-Canterbury


140 West Main St. 1059 Canal St. 154 Osgood Rd 154 Daniel Webster Hwy. 300 Chestnut St 4 Baboosic Lake Road 30 Spring Street 317 Mast Road 317 Mast Road 1056 N River Rd 1056 N River Rd 1056 N River Rd 1056 N River Rd 1234 N River Rd 16 East Point Dr 4 Meadowbrook Rd

Everett Turnpikes Everett Turnpike Everett Turnpike Everett Turnpikes Everett Turnpikes Everett Turnpikes 679 West Main St (Route 9) 6 East Point Dr. NH Route 101 Eastbound 33 Buxton Rd 300 Hanover St. 6 Townsend West North river Rd North river Rd Coliseum Ave #10 Route 125 #10 Route 125 222 International Dr. Unit 175 (Rear)

315 Calef Highway Sarah Long Bdg North side Sarah Long Bdg South side Portsmouth Memorial Bridge NH 1A Hampton River, N side NH 108 interchange / NH 101(Exit 11) I-95 Rt 101 I-95 59 Kendall Pond Rd 123 West Rd.


Hillsborough Manchester

Milford Nashua Manchester Merrimack Nashua Goffstown Goffstown Manchester Manchester Manchester Manchester Manchester Bedford Milford Peterborough Bedford Merrimack Merrimack Merrimack Merrimack Merrimack Hillsborough Bedford Manchester Milford Manchester Nashua Milford Milford Nashua Brentwood Brentwood Portsmouth East Derry Epping Portsmouth Portsmouth Portsmouth Hampton Stratham Hampton Hampton Hampton

Derry Canterbury


Generator MFR

1 Cummings Pwr Gen 1 Cummings Pwr Gen 1 Cummings Pwr Gen 1 Cummins 1 Kohler 1 Kohler 1 Caterpillar 1 Caterpillar 1 Kohler 2 Caterpillar 1 Caterpillar 1 Cat/Olympian 1 Cat/Olympian 1 Cat/Olympian 1 Caterpillar 250 KW 1 Koehler 50 KW 1 CAT G20F3S 20 KW 1 CAT 1 Caterpillar 1 Caterpillar 1 Kohler 1 Kohler 1 CAT 1 *Kolher 1 Caterpillar 1 Caterpillar (Olympian) 1 Kohler 1 Milton Cat 1 Kohler 1 Kohler 1 Kohler 1 Caterpillar 1 Caterpillar 1 Cummings 1 Caterpillar 1 CAT G20F3S 20 KW 1 Koehler 50 KW 1 Caterpillar 1 Onan 1 Caterpillar 1 Sullair 1 Generac 1 CAT 1 Olympian 1 CAT 1 Kohler 1 Kohler

Last Updated 3/30/2015 LMR

Model #

100 GSGAA QSM11-G4 100 GSGAA 100 GSGAA

250 bb 60 REZG

3208 D50P1 50ROZJ81 3456 3412 CD-125 CG070 G60F1 D150P1 50 REOZJB E12160 D100-6 60KW/208 Volt/3 Phase D60-6/60KW/208 Volt/3 Phase 60KW/208 V/3 Phase 60KW/208 V/3 Phase 70KW/240 V/Single Phase

20 D60-D D25P1S 20-2250KW / 3011EOZJC


45KW 100KW C9E1

SR-4 6BTA5.9-F1

2013618 E12168 50 REOZJB D175-2 DG FA-4476221 G3406 135nvi 44560 60KW/208 Volt/Single Phase 100KW/240 V/Single Phase 150KW/240 V/3 Phase 20 REOZJB 20REOZJC

Annual Rate (Jul 2016Jun 2017) $395.00 $395.00 $350.00 $350.00 $500.00 $350.00 $495.00 $400.00 $420.00 $1,250.00 $900.00 $495.00 $395.00 $395.00 $400.00 $350.00 $295.00 $295.00 $295.00 $295.00 $295.00 $295.00 $325.00 $295.00 $295.00 $295.00 $300.00 $500.00 $495.00 $295.00 $340.00 $495.00 $500.00 $400.00 $495.00 $250.00 $300.00 $350.00 $350.00 $400.00 $525.00 $100.00 $325.00 $395.00 $350.00 $295.00 $295.00

Annual Rate (July 2017 June 2018)

$395.00 $395.00 $350.00 $350.00 $500.00 $350.00 $495.00 $400.00 $420.00 $1,250.00 $900.00 $495.00 $395.00 $395.00 $400.00 $350.00 $295.00 $295.00 $295.00 $295.00 $295.00 $295.00 $325.00 $295.00 $295.00 $295.00 $300.00 $500.00 $495.00 $295.00 $340.00 $495.00 $500.00 $400.00 $495.00 $250.00 $300.00 $350.00 $350.00 $400.00 $525.00 $100.00 $325.00 $395.00 $350.00 $295.00 $295.00

Annual Rate (July 2018 June 2019)

$395.00 $395.00 $350.00 $350.00 $500.00 $350.00 $495.00 $400.00 $420.00 $1,250.00 $900.00 $495.00 $395.00 $395.00 $400.00 $350.00 $295.00 $295.00 $295.00 $295.00 $295.00 $295.00 $325.00 $295.00 $295.00 $295.00 $300.00 $500.00 $495.00 $295.00 $340.00 $495.00 $500.00 $400.00 $495.00 $250.00 $300.00 $350.00 $350.00 $400.00 $525.00 $100.00 $325.00 $395.00 $350.00 $295.00 $295.00

DOT District 6 DOT District 6 DOT District 6 DOT-TSMO/TMC DRED DRED DRED Division of Parks NH state Liquor Commission NH state Liquor Commission Seacoast Science Center

PS 608 Epping PS 604 Northwood PS 611 Kingston Bureau 56 Salem Rest Area Seabrook Welcome Center Wallis Sands State Beach Store#76 Store #73 Odiorne Point State Park

73 Old Hedding Road 1159 First NH Turnpike 65 Mill Road Rte 101 Eastbound MM 130.0 I-93 Northbound MA Stateline I-95 1050 Ocean Blvd I-95 North I-95 South PO Box 606, Route 1A


1 Kohler



1 Kohler



1 Kohler


North Hampton 1 Kubota



1 S. Worth-Milton Oly Power Sys



1 Olympian

100KW/240 V/Single Phase


1 Southworth Milton Cat



1 Caterpillar



1 Oympian



1 Olympian

675 F36

Last Updated 3/30/2015 LMR

$295.00 $295.00 $295.00 $100.00 $295.00 $350.00 $250.00 $400.00 $400.00 $295.00

$295.00 $295.00 $295.00 $100.00 $295.00 $350.00 $250.00 $400.00 $400.00 $295.00

$295.00 $295.00 $295.00 $100.00 $295.00 $350.00 $250.00 $400.00 $400.00 $295.00


Last Updated 3/30/2015 LMR


Monday thru Friday 7:00 A.M. to 4:00 P.M. Monday thru Friday 4:01 P.M. to 6:59 A.M.

Saturday Work Sunday & Holiday* Work *Holidays shall be based on State designated holidays

HOURLY $100.00 $100.00 $100.00 $100.00


1. The Contractor shall not commence work until a conference is held with each state agency, at which representatives of the Contractor and the State are present. The conference will be arranged by the requesting state agency.

2. All generator maintenance and repair services shall be completed within fourteen (14) calendar days (or within another mutually agreed upon timeframe) after a request by a state agency.

3. For semi-annual or annual services, the Contractor shall submit a proposed service schedule to each state agency requiring the services at least ten (10) calendar days prior to each semi-annual or annual period.

4. All services performed under this Contract shall be performed between the hours of 7:00 A.M. and 4:00 P.M unless other arrangements are made in advance with the state agency. Any deviation in work hours shall be pre-approved by the Business Administrator or his or her designee. The State requires a ten (10)day advanced notice in order to provide security and access to respective work areas.

5. The Contractor shall promptly report all deficiencies to the Business Administrator or his/her designated representative. Request to repair and/or replace parts shall be approved in advance by the Business Administrator or his/her designated representative prior to any actual work being performed by the Contractor. Parts, materials and labor shall be invoiced separately. The State reserves the right to request the Contractor supply the State with invoices from suppliers documenting the Contractor's actual cost.

6. Throughout the duration of the contract, the Contractor shall maintain an inventory of (or have readily available) spare parts to support the described systems.

7. The Contractor shall provide only replacement parts that are new and of the same quality and brand name as that being replaced. Substitutions shall be permitted only with prior authorization of the Business Administrator or his/her designated representative.

8. All repair services shall be conducted in full compliance with all specified standards in a manner equal to or greater than the normal safety and security procedures and standards established by the State, and at no time shall state facilities or its occupants be placed in jeopardy.

9. The Contractor agrees that any damage or injury to buildings, materials, equipment or to other property during the performance of this service shall be repaired at their own expense. The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Contractor's employees, equipment or supplies. The Contractor shall correct all defective work and damages to the State's satisfaction. If the Contractor does not proceed promptly with the necessary corrections, the State may withhold payments to the Contractor in the amount necessary to correct the defective work and/or damages.

10. All work must be performed in such a manner as not to inconvenience building occupants. The Contractor shall determine the State's normal working conditions and activities in progress and shall conduct the work in the least disruptive manner.

11. The Contractor shall employ a sufficient number of trained technicians so that all service calls are answered promptly. The work staff shall consist of qualified persons completely familiar with the products and equipment being serviced.

12. The Contractor shall furnish all personnel with uniforms, which shall be neat and clean in appearance with picture identification that is visible at all times.

13. The Contractor shall make service available twenty-hour (24) hours per day, seven (7) days per week for emergency repairs.

14. All services shall comply with applicable standards as set forth by the National Fire Protection Association (NFPA) 110: Standard for Emergency and Standby Power Systems and any state or local fire codes.

15. The Contractor must produce documentation when biocide additive is added to the fuel storage tank with quantity and ratio of additive.

Last Updated 3/30/2015 LMR

16. The Contractor shall present a written summary of the work performed after each scheduled or emergency call and before leaving the job site, and obtain the State's signature thereon.

17. The Contractor or their personnel shall not represent themselves as employees or agents of the State. 18. While on State property, employees shall be subject to the control of the State, but under no

circumstances shall such persons be deemed to be employees of the State. 19. The Contractors' personnel shall observe all regulations or special restrictions in effect at the state

agency. 20. The Contractors' personnel shall be allowed only in areas where services are being performed. The use

of State telephones is prohibited. 21. The State reserves the right to require the Contractor to train, counsel or reassign any employee the State

deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State. 22. RECORD OF INSPECTION: Upon completion of each scheduled testing and inspection service, the Contractor shall provide a report of work performed to the respective Maintenance Supervisor or his/her designee. The report shall contain specific information regarding testing/inspection results of the identified equipment and/or devices within the system. The report shall be submitted no later than ten (10) calendar days after completion of scheduled service and a duplicate copy shall accompany the testing/inspection invoice. 23. The Contractor shall be completely responsible for their work, including any damages or breakdowns caused by their failure to make/take appropriate action. Any expenses associated with repairs shall be assessed to the Contractor. 24. The Contractor shall provide one (1) dispatch phone number that shall be available 24/7 for emergencies. 25. The Contractor shall respond to the State by telephone to all emergency service calls within fifteen (15) minutes of reported occurrence. 26. The Contractor shall physically respond to the site for all emergency service calls within four (4) hours after report of occurrence with the following exceptions: Exceptions include;

a. All Turnpike locations have an acceptable response time of within thirty (30) minutes.

Note: If a facility generator at a turnpike location is still not operable within 8 hours of initial notification, Contractor shall supply a quote for a rental generator and associated hook-up costs. The State reserves the right to procure a rental generator from another source. Turnpike generators shall be fixed within one week after being notified by the Agency, if not fixed within that time frame the Contractor shall be responsible for all rental costs thereafter.

State Responsibilities:

The State shall be responsible to provide reasonable means of access to all equipment covered by the contract and promptly notify the Contractor of any malfunction in the system that comes to the State's attention.

Major Inspection to be performed once a calendar year. Service to include but is not limited to:


Change all spark plugs Change points Change condenser Check distributor cap and rotor and change. If necessary Check all ignition wires and replace, if necessary Check start solenoid terminals Check and adjust choke, when applicable


Change lube oil Change lube oil filter Tighten valve covers Fill governor sump with lube oil, when applicable Lubricate governor linkage Service oil bath air cleaner, when applicable




Check entire unit for noticeable oil leaks

Last Updated 3/30/2015 LMR

Test coolant protection Test coolant alkalinity Check water hoses ? both upper and lower Check bypass hoses Check fan belts Check engine block heater for operation, when applicable Check louver operation Check water filters Change antifreeze solution (annually).

Check flexible section for cracks or leaks Drain condensation trap, when applicable Check exhaust flange gaskets Check exhausts muffler and drain, when applicable Visually inspect entire exhaust system for leaks

Change primary and secondary fuel filter diesel only Check injector fuel lines diesel only Check flex fuel sections Check fuel pump Check fuel connections and tighten Check fuel solenoid Check day tank float Check regulator (Gas) Add biocide additive to fuel storage tank

Load test battery Check specific gravity of battery Check battery voltage Clean battery cables and replace Clean battery terminal on cables Clean battery posts and coat same Check fluid level and fill Recharge and /or replace

Check starter motor solenoid terminal Check starter motor Check charge rat rate on alternator or internal charge circuit Check alternator belt

Check exciter Check voltage regulator Check rotating diodes Check rectifiers Check brushes Clean collector rings Clean carbon deposits Check SCRS Check control panel relays Check wiring and terminals Check solid-state boards for connections

Start generator and conduct safety shutdown tests for the following: Low oil pressure High water temperature Over speed High air temperature, air-cooled sets only

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